Illinois Administrative Code
Title 23 - EDUCATION AND CULTURAL RESOURCES
Part 228 - TRANSITIONAL BILINGUAL EDUCATION
Section 228.50 - Program Plan Approval and Reimbursement Procedures
Universal Citation: 23 IL Admin Code § 228.50
Current through Register Vol. 48, No. 52, December 27, 2024
a) Reimbursement for programs provided by school districts pursuant to the provisions of Article 14C of the School Code and this Part is contingent upon the submission and approval of a program plan and request for reimbursement in accordance with the requirements of Section 14C-12 of the School Code and this Section.
b) Program Plan Submission and Approval
1) Applications for program approval shall be
submitted, on forms provided by the State Superintendent of Education, at least
60 calendar days prior to the start of the proposed initial or continuing
program.
2) The State
Superintendent of Education will waive the requirement in subsection (b)(1) of
this Section only when an application is accompanied by a statement of facts
showing that the waiver will enable the district to begin serving a student or
students sooner than would otherwise be the case.
3) School districts shall be granted at least
45 calendar days to complete and submit applications to the State
Superintendent of Education. A district's failure to submit a completed
application by the date specified on the form will delay its receipt of
reimbursement pursuant to subsection (c) of this Section.
4) Applications for a Transitional Bilingual
Education Program and/or a Transitional Program of Instruction must contain at
least the following information:
A) The
number of students to be served by grade or grade equivalent and language group
in a full-time or part-time program.
B) A summary description of the number and
types of personnel who will provide services in the program.
C) A description of the full-time and/or
part-time program to be provided to the students identified pursuant to
subsection (b)(4)(A) of this Section in relation to the applicable program
standards set forth in Section
228.30
of this Part.
D) Additional
requirements for programs offering instruction in Spanish language arts in
kindergarten and any of grades 1 through 12 to include a description of the
methods by which the district will measure and monitor its students' progress
with respect to the standards required under Section
228.30(b)(4)
of this Part.
E) A budget summary
containing a projection of the program expenditures (e.g., instruction, support
services, administration and transportation) and offsetting revenues for the
upcoming fiscal year, and a detailed budget breakdown, including allowable
program expenditures for which reimbursement is sought, other program
expenditures, and total program costs. At least 60 percent of the funding
received from the State must be used for instructional costs [105
ILCS 5/14C-12] . "Instructional costs" are limited to
any of the costs described under Account Number 1000, as set forth in 23 Ill.
Adm. Code 100.Appendix D (Expenditure Accounts).
F) In the case of a TBE program, an assurance
that the district's Bilingual Parent Advisory Committee established pursuant to
Section 14C-10 of the School Code and Section
228.30(c)(4)
of this Part has had an opportunity to review the application.
G) Inclusion of certifications, assurances
and program-specific terms of the grant, as the State Board of Education may
require, to be signed by the applicant that is a party to the application and
submitted with the application.
5) Applications that, upon review by the
State Superintendent of Education staff, are found to contain the information
required pursuant to this Section shall be recommended for approval by the
State Superintendent of Education. If the application is found to be
incomplete, State Board staff will send a written notice to applicants
requesting that they supply the needed information. In order to permit accurate
allocation of funds for the program among eligible recipients, the State
Superintendent may establish a deadline by which applicants must supply the
requested information.
6) The State
Superintendent of Education will approve applications that demonstrate
compliance with Article 14C of the School Code and this Part, except that the
State Superintendent shall invoke subsection (b)(5) of this Section with
respect to any requested information that is missing from any application
submitted for approval.
c) Account of Expenditures and Reimbursement Procedures
1) An account of each district's
expenditures pursuant to Article 14C of the School Code and this Part shall be
maintained as required in Section 14C-12 of the School Code. Accounting
procedures shall be in accordance with applicable requirements of 23 Ill. Adm.
Code 100 (Requirements for Accounting, Budgeting, Financial Reporting, and
Auditing).
2) The final annual
report of district expenditures, which shall include the information specified
in Section 14C-12 of the School Code, shall be submitted on forms provided by
the State Superintendent of Education no later than July 20 of each
year.
3) School districts shall
submit claims for reimbursement of programs approved in accordance with this
Part on forms provided by the State Superintendent of Education and in
accordance with Section 14C-12 of the School Code, as limited by subsection
(b)(4)(E) of this Section. No State reimbursement shall be available with
respect to any student served for fewer than five class periods per
week.
4) In the event that funds
appropriated by the General Assembly are insufficient to cover the districts'
excess costs, the funds will be distributed on a pro rata basis and in
accordance with the timelines specified in Section 14C-12 of the School
Code.
5) A request to amend a
district's approved budget shall be submitted on forms provided by the State
Superintendent of Education whenever a district determines that there is a need
to increase or decrease an approved line item expenditure by more than $1,000
or 20 percent, whichever is larger. A budget amendment must also be submitted
for approval when a grantee proposes to use funds for allowable expenditures
not identified in the approved budget. An amendment shall not be approved if it
results in instructional costs comprising less than 60 percent of the total
reimbursement requested.
6) Budget
amendment requests will be approved if the rationale provided for each
amendment includes facts demonstrating that:
A) there is a need (e.g., a change in the
number of students served or personnel needed); and
B) the altered expenditures and their related
program services will be in compliance with the requirements of Article 14C of
the School Code and this Part.
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