Current through Register Vol. 48, No. 52, December 27, 2024
a) The
awardee shall not deviate from the budget, project scope, or objectives stated
in the Grant Agreement except with mutual agreement of the Board and the
awardee. (See GATA Rule Section
7000.370(b).)
The Board shall review a request and notify the recipient within 30 calendar
days after receipt of a request. An awardee shall request prior approval by the
Board to:
1) Change the scope or the objective
of the project (even if there is no associated budget revision).
2) Change in a key person specified by the
recipient in the application or Grant Agreement.
3) Transfer funds among budget categories if
the cumulative amount of these transfers exceeds 10% of the detail line or
$1,000, whichever is greater. Transfer requests will be accepted up until the
last 2 weeks of the period of performance.
b) The awardee shall file Periodic
Performance Reports with the Board on progress made and financial data for the
reporting period. The initial report shall cover the first 3 months after the
Board approves the award. Reports are to be filed using the forms provided by
the Board and submitted no later than 30 days after the end of each quarter.
(See GATA Rule Section
7000.410.)
c) The awardee shall take the following
actions to complete grant closeout at the end of the period of performance.
(See GATA Rule Section
7000.440.)
1) Promptly refund any balances of
unobligated cash that the Board paid in advance and that are not authorized to
be retained by the awardee for use in other projects. Refunds shall be returned
to the Board within 45 days after the end of the period of
performance.
2) Expend any
encumbered grant funds during a lapse period of 60 days past the end of the
period of performance. Any encumbered but unexpended grant funds remaining at
the end of the lapse period shall be returned to the Board within 45
days.
3) Submit, no later than 60
days after the end date of the grant period, the following reports:
A) A statement of costs and revenues signed
by the institution's authorized representative.
B) A written evaluation of the project signed
by the project manager or the institution's authorized representative. The
report must address the objectives and performance measures specified in the
Grant Agreement. Performance shall be measured in a way that will help the
Board and other applicants and recipients improve program outcomes, share
lessons learned, spread the adoption of promising practices, and build the
evidence upon which the Program is based and performance decisions are
made.
C) Deadlines may be extended
at the discretion of the Board. Extensions shall be issued only in
extraordinary circumstances not in the control of the awardee.