Current through Register Vol. 48, No. 38, September 20, 2024
a)
Certified licensees maintaining a
retail location shall develop a written plan that addresses the safe storage of
firearms using secured gun storage or safety devices and the safe
storage of firearms ammunition. Safe storage plans shall address the following
areas:
1) Storage of firearms and ammunition
during retail hours and after closing;
2) Access to firearms and ammunition during
retail hours (business practices);
3) Procedures for removing or replacing
firearms to show to customers;
4)
Loss or theft reporting;
5)
Description of anti-theft measures and practices;
6) Disaster plan;
7) Structural Security;
8) Employee Screening; and
9) Employee training and education regarding
certified licensee's policy and procedures and loss prevention
measures.
b)
Safe storage plans shall be submitted to ISP for approval in
an electronic format that will be provided by ISP. (Section 5-55 of the Act)
Safe storage plans will require a written description of methods for complying
with all areas listed in subsection (a). The safe storage plan shall also
address the following practices:
1) Use of
safety devices reasonably designed to prevent diversion, theft or
loss;
2) Keep all locks and
security equipment in good working order;
3) Ensure that keys remain in a location that
is not accessible to persons other than specifically authorized
personnel;
4) Maintain a roster of
personnel possessing and/or using keys for secure storage areas and/or safety
devices. The roster should, at a minimum, document the date and time (duration)
the keys were in the employee's possession and the specific secure storage
areas or safety devices accessible to personnel in possession of those
keys.
5) Prohibit other security
measures, such as combination numbers, codes, passwords or electronic or
biometric security systems, from being accessible to persons other than
specifically authorized personnel;
6) Keep the retail location securely locked
and protected from unauthorized entry at all times when closed for business or
unoccupied by authorized personnel;
7) Keep firearm ammunition stored out of the
reach of customers unless the ammunition is being displayed in sealed cases or
a quantity that could not be concealed on the person of an individual. Storage
that is out of the reach of customers may include, but is not limited to,
shelving that is arranged behind an enclosed counter area, or a safe, case,
lock box or other receptacle that is not immediately accessible to unauthorized
personnel. Firearm ammunition in smaller quantities that could be concealed on
the person of an individual may be stored within the reach of customers if the
firearm ammunition is equipped with a safety device designed to prevent
theft.
8) Ensure inventory records
are protected by securing the records after business hours in a locked
location. Only authorized or law enforcement personnel shall be permitted to
view or handle the inventory records;
9) Complete an internal audit of inventory
(as defined in Section
1232.10) on a regular
basis, but in no event less frequently than twice per calendar year. Internal
audits shall be memorialized in writing, and the person or persons who
conducted the internal audit shall be identified in the memorialized document.
The document shall be made available to ISP upon request;
10) Keep current and accurate inventory
acquisition and disposition records. These records shall be made available to
ISP upon request;
11) Maintain a
plan that adequately ensures the timely securing of inventory and firearm
ammunition in the event of a disaster. The plan shall be made available to ISP
upon request; and
12) Ensure
employees with access to inventory and/or firearm ammunition, or who otherwise
handle inventory and/or firearm ammunition, are not prohibited from possessing
firearms under State or federal law.
c) If a loss, theft or diversion of inventory
has occurred from a retail location, the certified licensee shall notify ATF
and the local law enforcement agency having primary jurisdiction for the
licensee's retail location within 48 hours after the loss or theft is
discovered, pursuant to the notification requirements of
18 USC
923(g)(6). The certified
licensee shall provide a copy of any such notification to ISP. If any firearms
previously reported as lost or stolen are subsequently recovered by the CL, the
CL shall notify ATF and the appropriate local law enforcement agency of the
recovery.
