Hawaii Administrative Rules
Title 3 - DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES
Archives Division
Chapter 20 - RULES GOVERNING THE PUBLIC USE OF THE STATE ARCHIVES AND RECORDS CENTER, AND SCHEDULE OF FEES FOR SPECIAL SERVICES
Section 3-20-9 - Fees for services
Universal Citation: HI Admin Rules 3-20-9
Current through August, 2024
(a) The following fees shall be charged for reproductions and other special services:
(1) Xerographic copy of any record up to
8-1/2" x 14":
twenty-five cents for each exposure.
(2) Xerographic copy of any record over
8-1/2" x 14":
$5 per exposure.
(3) Making a
typewritten copy of any record: $5 for each page of copy or fraction thereof,
plus certification.
(4) For mail or
facsimile orders, in addition to copying fees, a handling fee of $1, plus
postage and facsimile long-distance charges shall be assessed at current U.S.
postal rates or long-distance telephone rates assessed to the state.
(5) In addition to above, fees shall be
charged for research if more than fifteen minutes are required to identify
materials for reproduction.
(6)
Each hour or fraction thereof of staff time required in transporting and
safe-guarding records and other materials required to be temporarily removed
from the state archives for any purpose: $15.
(7) Handling photographic orders: $1.00 per
image, plus a handling fee of $1 per order form.
(8) Each hour or fraction thereof of research
performed by the state archives staff: $17, except this fee may not be charged
for the initial fifteen minutes.
(9) Each hour or fraction thereof spent
translating any document in the state archives from Hawaiian into English: $17,
except this fee may not be charged for the initial fifteen minutes.
(10) Certification as to the authenticity of
any copy: $2.25.
(11) Certified
statement: $5.00 for each page of copy or fraction thereof, plus $2.25 for
certification.
(12) The archives
may require payment of the estimated total amount of fees prior to completing
reproduction, research, or translation if:
(A) The estimated total amount of fees is
likely to exceed $25.00; or
(B) The
person requesting services has an outstanding balance due to the state
archives.
(b) The above fees shall not be charged:
(1)
Where the work involved is requested by agencies of the state or counties of
Hawaii, or federal governments.
(2)
When a reproduction is made to furnish the donor of a document or other gift
with a copy of the original."
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