(a) Planning for
relocation programs shall be accomplished in stages:
(1) Until such time as the final location is
approved, the tenant is not to be disturbed in any way. Prior to the completion
of this stage, the state agency shall make preliminary investigation which will
furnish the following information for each of the various alternative locations
given final consideration:
(A) Identify the
approximate number of individuals and families to include the number of adults
and children as well as relocation housing requirements in terms of number of
bedrooms needed to accommodate the displacees;
(B) Identify the number and type of
businesses, farms, and non-profit organizations as well as the type and
quantity of space or area needed to meet the requirements for the displaced
businesses, farms and non-profit organizations;
(C) The probable availability of comparable
replacement housing, commercial or industrial space and farm areas in the areas
of preference and within the financial means of those being displaced;
and
(D) Outline the basis upon
which the preliminary findings of the state agency are made and include same in
the required relocation plan.
(2) The state agency, prior to proceeding
with acquisition negotiations or construction, shall furnish the following
information for the corporation's review and approval:
(A) The methods and procedures by which the
needs of every individual to be displaced will be evaluated and correlated with
available decent, safe, and sanitary housing at reasonable rents or prices and
readily accessible to the individual's place of employment;
(B) The methods and procedures by which the
state agency will assure an inventory of currently available comparable housing
which is decent, safe, and sanitary, including type of building, state of
repair, number of rooms, needs of the person or family being displaced, type of
neighborhood, proximity of public transportation and commercial shopping areas,
and distance to any pertinent social institutions, such as church and community
facilities; and
(C) An analysis
relating to the characteristics of the inventories so as to develop a
relocation plan which will:
(i) Outline the
various relocation problems disclosed by the above survey;
(ii) Provide an analysis of federal, state,
and community programs affecting the availability of housing currently in
operation in the project area;
(iii) Provide detailed information on
concurrent displacement and relocation by other governmental agencies or
private concerns;
(iv) Provide an
analysis of the problems involved and the method of operation to resolve and
relocate the relocatees;
(v)
Estimate the amount of lead time required and demonstrate its adequacy to carry
out a timely, orderly, and humane relocation program;
(vi) Assure no person lawfully occupying real
property shall be required to move without at least ninety days written notice;
and
(vii) Furnish the names of the
agencies which will provide the relocation assistance including an analysis of
their present workload and ability to perform and the estimated number and job
titles of relocation personnel servicing the project.
(b) The displacing
state agency shall, in developing relocation assistance programs, consult with
the persons to be displaced in order to ensure that such programs are realistic
and effective.
(c) Each relocation
assistance program shall be submitted in writing to the corporation by the
displacing state agency at least one hundred twenty days prior to any
displacement. Such programs shall be reviewed and approved by the executive
director.
(d) Where a state agency
elects to have the relocation payments and services required by these rules
administered by another federal, state, or local agency, it shall enter into a
written contract or agreement to that effect with the agency it selects. Such
contract or agreement shall be subject to the approval of the executive
director and shall obligate the agency to perform the services and make the
payments in accordance with these rules. The contract shall also provide that
the records required by section
17-2017-18 will be
retained by the agency administering the relocation program for a period of not
less than three years after payment of the final voucher with respect to the
particular project, or that these records will be turned over to the state
agency. In the event these records are turned over to the state agency, that
agency will retain them for a like period. These records shall be made
available for inspection by representatives of the corporation or of the
federal government at any reasonable hour.
(e) The organization and procedures of any
state agency which administers a relocation program shall provide as a minimum
that:
(1) Each project shall have assigned to
it one or more individuals whose primary responsibility is to provide
relocation assistance;
(2) A local
subsidiary office will be established which is reasonably convenient to public
transportation or within walking distance of each project when the executive
director, after consultation with the state agency, that the volume of work or
the needs of the displaced persons are such as to justify the establishment of
such an office. These offices shall be open during hours convenient to the
persons to be displaced, including at least one and preferably more evenings
per week if necessary;
(3)
Regardless of whether a local office is established, personal contact will be
made with each person to be displaced to explain the relocation payments and
assistance which are available and to assist in completing any applications
required. If such contact cannot be made, the state agency shall furnish
documentation to show that reasonable efforts have been made to achieve this
contact;
(4) Relocation officials
shall maintain personal contact and exchange information with other agencies
rendering services useful to displaced persons. Such agencies include social
welfare agencies, urban renewal agencies, redevelopment authorities, public
housing authorities, the Federal Housing Administration, United States
Department of Veterans Affairs, and Small Business Administration. Personal
contact shall also be maintained with local sources of information on private
replacement properties, including real estate brokers, real estate boards,
property managers, apartment owners and operators, and home building
contractors. Subscriptions may be maintained for multiple listing services,
apartment directory services, and neighborhood and metropolitan newspapers;
and
(5) The local relocation office
shall maintain and provide:
(A) Lists of
replacement dwellings drawn from various sources, suitable in price, size, and
condition for displaced persons to the extent they are available;
(B) Current data for such costs as security
deposits for utilities, damages, leases, closing costs, typical downpayments,
and interest rates and terms;
(C)
Maps showing the location of schools, parks, playgrounds, shopping, and public
transportation routes in the area;
(D) Schedules and costs of public
transportation; and
(F) Other
recommended information to be provided by relocation offices including copies
of a brochure explaining its relocation program, local ordinances pertaining to
housing, building codes, and open housing;
Federal Housing Administration and United States Department
of Veterans Affairs booklets of information on inspecting and evaluating
replacement housing; and consumer education literature on housing, shelter
costs and family budgeting.
