Hawaii Administrative Rules
Title 17 - DEPARTMENT OF HUMAN SERVICES
Department of Human Services
Chapter 798.3 - CHILD CARE PAYMENTS
Subchapter 1 - GENERAL PROVISIONS
Section 17-798.3-17 - Mandatory reporting
Universal Citation: HI Admin Rules 17-798.3-17
Current through February, 2024
(a) A caretaker who is a recipient of child care payments shall report changes to the department within ten calendar days of the change for the following:
(1) Monthly gross income and the source of
the household income exceeds eighty-five percent of the State Median Income for
a family unit of the same size, except for:
(A) Department-licensed foster parents with
approved activities that need child care; or
(B) Family units as specified under section
17-798.3-9(b)(3)(F).
(2)
Address changes, including:
(A) Place of
residence; and
(B) Mailing
address;
(3) Household
composition changes;
(4) Marital
status changes;
(5) Ending,
changing, or starting services with a child care provider;
(6) Changes to provider's contact telephone
number or address where care is being provided;
(7) When there is a new adult household
member at the home-based child care exempt provider;
(8) Changes in the cost of care;
(9) Changes in the child care type;
(10) Loss of activity:
(A) Except for family units as specified
under section 17-798.3-9(b)(3)(F); or
(B) When a caretaker reports a temporary
change in activity, the department shall allow up to three months for the
caretaker to resume participating in an activity allowable under section
17-798.3-9(b)(3). A temporary change in activity shall include:
(i) Any time-limited absence from work for an
employed caretaker due to such reasons as the need to care for a family member
or an illness. Verification of the need for temporary care of an immediate
family member or an illness of an employed caretaker and duration of care,
shall be verified by the written report of a State-licensed physician,
psychologist, or psychiatrist.
(ii)
Any interruption in work for a seasonal worker who is not working;
(iii) Any student holiday or break for a
caretaker participating in a training or educational program;
(iv) Any reduction in work, training, or
education hours, as long as the caretaker is still working or attending a
training or educational program; or
(v) Any other cessation of work or attendance
at a training or educational program that does not exceed three
months;
(C) If a
caretaker does not resume an activity allowable under section 17-798.3-9(b)(3)
within three months from the date of the loss of the prior allowable
activity(ies), child care payments shall be terminated in accordance with
section 17-798.3-19;
(11) Closure of the child protective services
family supervision case for family units as specified under section
17-798.3-9(b)(3)(F).
(b) Changes may be reported in writing, in person, or by telephone, and shall be supported by verifying documentation.
(c) When changes are reported pursuant to this section, the department shall take action on the reported changes and calculate payments for the balance of the eligibility period, after timely and adequate notice, as follows:
(1) Changes that
are reported within ten calendar days of the occurrence shall be implemented in
the first month following the month in which the change was reported;
(2) Changes that are reported after ten
calendar days of the occurrence, that result in a higher payment, shall be
implemented in the second month following the month in which the change was
reported;
(3) Changes that are
reported that result in a lower payment, due to a lower cost of care or
selection of a child care type that has a lower maximum payment rate, shall be
implemented in the first month following the month in which the change was
reported, and the department shall recover any overpayments from the date of
the occurrence; and
(4) Changes
that are reported as referenced in subsection (a) related to the child care
provider selected by the caretaker, shall be implemented by adjusting the child
care payments when the child care provider is determined to meet the conditions
of section 17-798.3-9(c) and subchapters
3,
4, and
5, in accordance with section
17-798.3-9(d).
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