Hawaii Administrative Rules
Title 17 - DEPARTMENT OF HUMAN SERVICES
Department of Human Services
Chapter 798.2 - CHILD CARE SERVICES
Subchapter 1 - GENERAL PROVISIONS
Section 17-798.2-16 - Re-determination of eligibility and payment amount

Universal Citation: HI Admin Rules 17-798.2-16

Current through November, 2024

(a) Eligibility and payment amounts shall be reviewed at the end of every eligibility period.

(1) The family unit shall submit a completed simplified report form including the verifying documentation required to determine the continued eligibility of the caretaker, child and provider.
(A) The completed simplified report form must be received by the department by the due date printed on the simplified report form.

(B) A simplified report form shall be considered incomplete when:
(i) It is not initialed and signed by the caretaker, or

(ii) It omits information and documentation including, but not limited to, pay stubs, employment, training or education schedule, and child care receipts, that are necessary for the department to determine the family unit's eligibility, or to compute the family unit's child care payment amount.

(C) If the caretaker fails to submit a simplified report form by the due date noted on the simplified report form, or submits an incomplete form, the department shall provide a timely and adequate notice in accordance with section 17-798.2-18 that allows the caretaker an extended filing period.
(i) When the caretaker submits a completed simplified report form within the extended filing period, child care payments shall be provided not later than ten days after the caretaker's normal benefits issuance date.

(ii) When the caretaker submits a completed simplified report form after the extended filing period, but before the end of the report month, child care payments shall be provided not later than thirty days after the receipt of the simplified report form.

(iii) When the extended filing period ends, and the simplified report form is not received by the department, or is received but is still incomplete, the department shall issue a notice that confirms the termination of child care payments.

(2) The department shall require the caretaker to provide information on the simplified report form that shall include, but is not limited to, those items listed in paragraphs 17-798.2-15(a)(1) through (9), as well as activity hours; and

(3) Child care payments shall only be authorized for the next six months provided the caretaker has submitted the completed simplified report form and the required documentation to establish eligibility.

(b) In FTW child care payment cases, the department shall re-determine the family unit's income, FTW program eligibility, and payment amount in accordance with the provisions set forth in chapter 17-794.1.

(c) Re-determination of eligibility shall include, if required, the background check of child care providers and caregivers as referenced in subsection 17-798.2-9(c).

(d) The department shall take action on any other reported changes that are verified to affect eligibility or payment amounts, in addition to those required under subsections (a) through (c) and section 17-798.2-15, after timely and adequate notice. The department shall take action on the reported changes and calculate payments for the balance of the eligibility period.

(1) Changes that are reported within ten calendar days of the occurrence, that result in a higher payment, shall be implemented in the first month following the month in which the change was reported;

(2) Changes that are reported after ten calendar days of the occurrence, and result in a higher payment, shall be implemented in the second month following the month in which the change was reported; and

(3) Changes that are reported that result in a lower payment shall be implemented in the first month following the month in which the change was reported, and the department shall recover any overpayments from the date of the occurrence.

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