Hawaii Administrative Rules
Title 17 - DEPARTMENT OF HUMAN SERVICES
Department of Human Services
Chapter 1627 - LICENSING OF CHILD - CARING INSTITUTIONS
Subchapter 4 - ADMINISTRATION OF THE INSTITUTION
Section 17-1627-39 - Records
Current through February, 2024
(a) Each institution shall keep a current register of all children admitted. This register shall be open for inspection by the department.
(b) Each institution shall maintain accurate and up-to-date health records for each child in the institution. The records shall be open to inspection by the department.
(c) At a minimum, the child's record shall include the application for admission, a social study of the family and child, a statement of the person having legal responsibility for the child, verification of the child's age, consent for placement, medical care and hospitalization, an accurate and up-to-date health record, and a report of the child's progress and adjustment in the institution.
(d) The child's record shall be kept confidential, and shall not be released to agencies, other than to the department for licensing purposes, without consent of the legal custodians.
(e) All records of the institution, including the child's record, shall be released to the department for licensing purposes or for the investigation of a child abuse or neglect allegation or report.
(f) Any information pertaining to a person's human immunodeficiency virus (HIV) infection, acquired immune deficiency syndrome (AIDS), or AIDS related complex (ARC) is subject to stringent confidentiality requirements in accordance with chapter 17-1601.
(g) The institution shall maintain accurate information as to how to contact a child's legal custodian or other responsible person in the event of an emergency. A legal custodian shall be able to contact the institution in emergencies.
(h) The institution shall maintain complete, accurate, and updated personnel files on all employees.
(i) The institution shall keep any additional reports as required by the department.
