Hawaii Administrative Rules
Title 17 - DEPARTMENT OF HUMAN SERVICES
Department of Human Services
Chapter 1627 - LICENSING OF CHILD - CARING INSTITUTIONS
Subchapter 1 - CERTIFICATE OF APPROVAL
Section 17-1627-9 - Renewal of certificate of approval

Universal Citation: HI Admin Rules 17-1627-9

Current through November, 2024

(a) At least ninety calendar days prior to the expiration of the certificate of approval, the institution shall apply for renewal of the certificate of approval by submitting a complete application including the following:

(1) Current list of legal proprietors. Incorporated organizations shall submit a current list of officers, directors, trustees, or advisory board members, showing terms of office;

(2) Current list of all employees, showing duties, classification, salary range, and the educational background, training, and experience of each professional staff;

(3) Report of the number of children served in the past year by age, sex, and period of residence; and list of the current child population by age, sex, and date of placement;

(4) Copy of the latest audited annual financial statement prepared by someone licensed in the State to provide auditing services;

(5) Copy of the estimated annual budget for the coming year or the estimated biennial budget for the next two years if the institution is certified for two years;

(6) Report of major changes in program or facilities made within the past year or two years if the institution is certified for two years;

(7) Copy of any amendment to the articles of incorporation or by-laws of incorporated organizations where the authority, purpose, or function has changed; and

(8) Statement of any proposed changes in the program or facilities.

(b) Name inquiry into the state criminal history files and child abuse and neglect (CA/N) registry shall be conducted annually for the applicant and all employees unless the institution has been licensed for two years, in which case a name inquiry check shall be made a year after the initial criminal history check and biennially thereafter. The applicant and all employees shall provide consents to the department to conduct such checks within five working days of the employment anniversary date or the anniversary date of the last consent to a criminal history check and child abuse and neglect (CA/N) registry check.

(c) The department shall study the application for renewal to determine whether the institution meets the requirements of this chapter.

(d) The department shall dispose of the application for renewal within ninety calendar days of receipt of the complete application, provided that all criminal history clearances, child abuse and neglect (CA/N) registry checks, and verifications required in section 17-1627-7(b), have been received by the department.

(e) When the department determines from the study that the institution meets the requirements of this chapter, a certificate of approval shall be issued according to section 17-1627-8.

(f) When the department determines from the study that the institution does not meet the requirements of this chapter, a certificate of approval shall be denied according to section 17-1627-11. The institution shall notify the child-placing organization or legal custodians responsible for the children placed in the institution, and the institution shall not accept any further placements until such time as a certificate of approval is issued in accordance with this chapter.

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