Hawaii Administrative Rules
Title 16 - DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS
Chapter 1 - PROXIES, CONSENTS, AND AUTHORIZATIONS OF DOMESTIC STOCK INSURERS
Section 16-1-7 - Material required to be filed

(a) Two preliminary copies of the proxy statement and form of proxy and any other soliciting material to be furnished to stockholders concurrently therewith shall be filed with the insurance commissioner at least ten days prior to the date definitive copies of the material are first sent or given to stockholders, or shorter period prior to that date as the insurance commissioner may authorize upon a showing of good cause therefor.

(b) Two preliminary copies of any additional soliciting material relating to the same meeting or subject matter to be furnished to stockholders subsequent to the proxy statements shall be filed with the insurance commissioner at least two days (exclusive of Saturdays, Sundays or holidays) prior to the date copies of this material are first sent or given to stockholders or a shorter period prior to such date as the insurance commissioner may authorize upon a showing of good cause therefor.

(c) Two definitive copies of the proxy statement, form of proxy, and all other soliciting material, in the form in which this material is furnished to stockholders, shall be filed with, or mailed for filing to, the insurance commissioner not later than the date the material is first sent or given to the stockholders.

(d) Where any proxy statement, form of proxy, or other material filed pursuant to this chapter is amended or revised, two of the copies shall be marked to clearly show the changes.

(e) Copies of replies to inquiries from stockholders requesting further information and copies of communications which do no more than request that forms of proxy theretofore solicited be signed and returned need not be filed pursuant to this chapter.

(f) Notwithstanding the provisions of subsections (a) and (b), and section 16-1-10(e), copies of soliciting material in the form of speeches, press releases, and radio or television scripts may be filed with the insurance commissioner prior to use or publication. Definitive copies, however, shall be filed with or mailed for filing to the insurance commissioner as required by subsection (c) not later than the date the material is used or published. The provisions of subsections (a) and (b) and section 16-1-10(c)(3) shall apply to any reprints or reproductions of all or any part of the material.