Hawaii Administrative Rules
Title 16 - DEPARTMENT OF COMMERCE AND CONSUMER AFFAIRS
Chapter 1 - PROXIES, CONSENTS, AND AUTHORIZATIONS OF DOMESTIC STOCK INSURERS
Section 16-1-12 - Filing of information required by "schedule B."

(a) No solicitation subject to this chapter shall be made by any person other than the management of an insurer unless at least five business days prior thereto, or shorter period as the insurance commissioner may authorize upon a showing of good cause therefor, has been filed, with the insurance commissioner, by or on behalf of each participant in the solicitation, a statement in duplicate containing the information specified in the exhibit entitled "Schedule B" at the end of this chapter and a copy of any material proposed to be distributed to stockholders in furtherance of the solicitation. Where preliminary copies of any materials are filed, distribution to stockholders should be deferred until the insurance commissioner's comments have been received and complied with.

(b) Within five business days after a solicitation subject to this chapter is made by the management of an insurer, or longer period as the insurance commissioner may authorize upon a showing of good cause therefor, there shall be filed with the insurance commissioner by or on behalf of each participant in the solicitation, other than the insurer and by or on behalf of each management nominee or director, a statement in duplicate containing the information specified by the exhibit entitled "Schedule B" at the end of this chapter.

(c) If any solicitation on behalf of the management or any other person has been made, or if proxy material is ready for distribution, prior to a solicitation subject to this chapter in opposition thereto, a statement in duplicate containing the information specified in the exhibit entitled "Schedule B" at the end of this chapter shall be filed with the insurance commissioner, by or on behalf of each participant in the prior solicitation, other than the insurer, as soon as reasonably practicable after the commencement of the solicitation in opposition thereto.

(d) If, subsequent to the filing of the statements required by subsections (a), (b), and (c), additional persons become participants in a solicitation subject to this chapter, there shall be filed with the insurance commissioner, by or on behalf of each person, a statement in duplicate containing the information specified in exhibit entitled "Schedule B" at the end of this chapter, within three business days after the person becomes a participant, or longer period as the insurance commissioner may authorize upon a showing of good cause therefor.

(e) If any material change occurs in the facts reported in any statement filed by or on behalf of any participant, an appropriate amendment to the statement shall be filed promptly with the insurance commissioner.

(f) Each statement and amendment thereto filed pursuant to this section shall be part of the public files of the insurance commissioner.