Hawaii Administrative Rules
Title 14 - DEPARTMENT OF HUMAN RESOURCES DEVELOPMENT
Subtitle 1 - STATE OF HAWAII HUMAN RESOURCES RULES
Chapter 1 - GENERAL CIVIL SERVICE PROVISIONS; DEFINITIONS
Subchapter 2 - DEFINITIONS
Section 14-1-15 - Definitions
Unless otherwise indicated by the context, words used in these rules are understood to have the following special meanings:
"Administrative review" means a re-evaluation of an eligibility rating or determination, initial pricing, or classification action in accordance with the provisions set forth in these rules, and policies, standards, guidelines and procedures established by the director.
"Appointing Authority" means the department head or designee having the power to make appointments or changes in the status of employees.
"Assembled examination" means an examination for which applicants are required to assemble or be physically present at appointed times and places.
"Calendar day or day" means a period which begins at midnight and ends twenty-four hours later at midnight.
"Certificate of eligibles" means the official document through which eligibles are referred for employment consideration.
"Certification" means the process whereby the names of qualified persons on the eligible lists are referred to the appointing authority.
"Civil service appointment" means an appointment to a civil service position from an appropriate eligible list.
"Civil service employee" is an employee who has met all requirements for membership under section 76-27, Hawaii Revised Statutes.
"Civil service positions" are all positions within a jurisdiction that are not exempt from civil service law and must be filled through civil service recruitment procedures based on merit.
"Civil service law" means chapter 76 of the Hawaii Revised Statutes, as amended. Unless the context of a specific rule clearly indicates otherwise, all terms used herein shall have the same meaning as in the civil service law.
"Civil service recruitment procedure" means the procedure for the competitive process by which an applicant is deemed qualified for a civil service appointment.
"Civil service system" means the merit system. See merit system.
"Class or class of work" means a group of positions that reflect sufficiently similar duties and responsibilities such that the same title and pay range may apply to each position allocated to the class.
"Classification" means the process of establishing an occupational framework and grouping positions on the basis of the kind and level of work and knowledge, skills, competencies and qualifications required.
"Compensatory time-off" means the number of hours which an employee is scheduled to be absent from work as mutually agreed to with the employee's appointing authority when such absence is credited as compensatory time-off and charged against the employee's compensatory time credit.
"Compensatory time credit" means the number of hours of credit which an employee earns for overtime work, determined on the basis of one and one-half hours for each hour of overtime work.
"Competitive examination" means an examination from which an eligible list is established. The competitive examination may be open to the public who qualify for admission.
"Continuous recruitment and examination announcement" means an announcement of competitive examination without a closing date for which applications are received and examinations conducted on a continual basis.
"Director" means the director of human resources development.
"Earned rating" means the rating attained as a result of a competitor's qualification or performance or both in examination without credit for the points added through veteran's preference.
"Eligible" means a person whose name is on an eligible list.
"Eligible list" means a list, also referred to as a register, of persons who have qualified for appointment to positions in a particular class through the civil service recruitment procedures.
"Employee" or "public employee" means any person holding a position in the service of a jurisdiction, irrespective of status or type of appointment.
"Examination" means any test or accepted personnel assessment technique used to measure the fitness and ability of applicants for employment which may include, but are not limited to: written tests, oral tests, interviews, essays, tests of physical fitness or ability, medical examinations, performance tests, training and experience evaluations, background and suitability determinations, probation period, in-basket assessment, biodata assessments personality measures, and assessment centers.
"Exempt employee" means a person who is appointed to and who occupies a position exempted pursuant to section 76-16, Hawaii Revised Statutes.
"Initial Pricing" means the determination of the appropriate pay range and pay relationships for a new class based on appropriate factors.
"Initial probation period" is the probation period required of a person entering the state civil service that is the final test of the person's fitness and ability for the position before acquiring membership in the civil service.
"Inter-departmental promotional examination announcement" means a recruiting notice announcing the receipt of applications for participation in an examination for positions in a particular class, admission to which is limited to employees who are members of the civil service.
"Inter-jurisdictional" means between the state executive branch and the judicial branch of the State, or the legislative branch of the State, or any county government, or incorporated State organization that is not part of the executive branch.
"Internal examination" means an examination which is administered without a competitive recruitment and examination announcement, generally to evaluate the qualifications of a member of the civil service for an in-service change.
"Intra-departmental promotional examination announcement" means a recruiting notice announcing the receipt of applications for participation in an examination for positions in a particular class, admission to which is limited to employees of a particular state agency in the executive branch who are members of the civil service.
"Membership in the civil service" means the status and rights enjoyed by an employee who successfully completes an initial probation period and demonstrates continued fitness and ability by meeting all performance requirements of the employee's position.
"Merit principle" means the selection of persons based on their fitness and ability for public employment and the retention of employees based on their demonstrated appropriate conduct and productive performance.
"Merit system" means the system based on merit principles within the meaning of section 76-1, Hawaii Revised Statutes, as amended, and Article XIV, Section 1, of the Hawaii State Constitution.
"Minimum qualification" means the minimum experience, education, licensing, and other special requirements essential for performance in a class of work or a position.
"New probation period" means a probation period required of a member of the civil service.
"Non-civil service appointment" means an appointment to a civil service position made without the use of an eligible list.
"Open-competitive examination announcement" means a recruiting notice announcing the receipt of applications from the general public for participation in an examination for positions in a particular class.
"Open-competitive list" means a list of persons who have been found qualified by an open-competitive examination for appointment in a particular class.
"Pay Range" means the group of salary rates from minimum to maximum authorized for a pay grade in a salary schedule.
"Permanent appointment" means an appointment without a limitation date to a permanent position that allows the employee to become a member of the civil service.
"Permanent position" means a position without time limitation and which is included in a department's position ceiling as authorized in the general appropriation act, administrative directives or by specific language in other legislative acts.
"Position" means a specific job, whether occupied or vacant, consisting of all the duties and responsibilities assigned or delegated by competent authority, requiring the full or part-time employment of one person.
"Position description" means an official written statement of the major duties and responsibilities assigned to the position by the appointing authority, the organizational relationships, the knowledge, skills and abilities required of the position and other pertinent information.
"Pricing" means determining the appropriate pay range and pay relationships for a class based on appropriate factors.
"Rating" means the score or measure of performance of an applicant in an examination.
"Reallocation" means the movement of a position from one class to another class based on a change in the duties, level of difficulty, authority, responsibilities, qualification requirements and other factors.
"Reallocation downward" means the reallocation of a position to a class assigned to a lower pay range in the same salary schedule.
"Reallocation upward" means the reallocation of a position to a class assigned to a higher pay range in the same salary schedule.
"Reclassification" means a change in the class to which a position is allocated based on a change in the classification system.
"Recruitment" means the process of locating applicants for employment.
"Related class" means a class which requires substantially similar knowledge, skills and abilities as another class.
"Related series" means a series of classes which requires substantially similar knowledge, skills and abilities as another series.
"Repricing" means changing an existing class from its present pay range to another pay range in the same salary schedule based on appropriate factors.
"Salary schedule" means a table of pay rates and ranges.
"Select priority list" means a list composed of a former employee of the executive branch who was released under the conditions covered by section 386-142, Hawaii Revised Statutes.
"Selective certification" means the process by which certification is limited to those persons possessing knowledge, skills, abilities and other characteristics deemed critical to the successful performance of the work of a specific position.
"Series of classes" means classes similar as to subject matter of work, but differing in level of difficulty, responsibility, and qualifications required.
"Students" means persons who are enrolled or who have been accepted for enrollment on a full-time basis as resident students (as distinguished from a correspondence school student) of a secondary school or educational institution of higher learning.
"Suitability" means fitness for employment after consideration of such factors as physical and mental ability, character, criminal history record, and employment record.
"Temporary assignment" means the assignment by a competent authority and the assumption, without a formal change in position, of all or a major portion of the significant duties and responsibilities of another position.
"Termination" means the severing of an employee's, employment with an employer. It may be at the employee's initiative or that of the employer.
"Unassembled examination" means an examination in which applicants are not assembled or required to be physically present for a test.
