Hawaii Administrative Rules
Title 11 - DEPARTMENT OF HEALTH
Subtitle 1 - GENERAL DEPARTMENTAL PROVISIONS
Chapter 96 - FREESTANDING ADULT DAY HEALTH CENTERS
Section 11-96-24 - Health record system
Current through February, 2024
(a) There shall be available appropriately qualified staff to facilitate the accurate processing, checking, indexing, filing, and prompt retrieval of records and record data.
(b) The following information shall be obtained and entered in the clients' record at the time of admission to the center:
(c) Records during stay shall also include:
(d) When a client is discharged, there shall be a discharge summary which shall include:
(e) There shall be a master alphabetical index of all clients admitted to the center.
(f) All entries in the clients' record shall be:
(g) All information contained in a client's record, including any information contained in an automated data bank, shall be considered confidential.
(h) The record shall be the property of the center, whose responsibility shall be to secure the information against loss, destruction, defacement, tampering, or use by unauthorized persons.
(i) There shall be written policies governing access to, duplication of, and dissemination of information from the record. Written consent of the client, if competent, or the guardian if the client is not competent, shall be required for the release of information to persons not otherwise authorized to receive it. Consent forms shall include:
(j) Records shall be readily accessible and available to authorized department personnel for the purpose of determining compliance with this chapter.
(k) If a client has been absent for thirty days or more because of illness, there must be a written statement by a physician that the client is well enough to be readmitted to the program.