Compilation of Rules and Regulations of the State of Georgia
Department 590 - RULES OF OFFICE OF SECRETARY OF STATE
Chapter 590-9 - CHARITABLE SOLICITATION
Subject 590-9-2 - PAID SOLICITORS
Rule 590-9-2-.03 - Records of Paid Solicitors
Universal Citation: GA Rules and Regs r 590-9-2-.03
Current through Rules and Regulations filed through March 20, 2024
(1) Business records. The paid solicitor shall prepare, maintain and make available, when requested, to the Secretary of State for inspection the following business records:
(a) All checkbooks, bank statements,
cancelled checks and cash reconciliations relating to the business of the paid
solicitor;
(b) All bills receivable
or payable (or copies thereof), paid or unpaid, relating to the business of the
paid solicitor;
(c) Originals of
all communications received and copies of all communications sent by such paid
solicitor (including interoffice memoranda and communications) relating to the
business of the paid solicitor;
(d)
All trial balances, financial statements, branch office reconciliations and
internal audit working papers relating to the business of the paid
solicitor;
(e) All guarantees of
accounts and all powers of attorney and other evidence of the granting of any
discretionary authority given in respect of any accounts, and copies of
resolutions empowering an agent to act on behalf of a corporation;
and
(f) All written agreements (or
copies thereof) entered into by a paid solicitor relating to its business
including agreements with respect to any account.
(2) Every paid solicitor shall preserve during the life of the enterprise and of any successor enterprise all partnership articles or, in the case of a corporation, all articles of incorporation or charter, minute books, and stock certificate books.
O.C.G.A. Secs. 43-17-3, 43-17-4, 43-17-10.
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