Compilation of Rules and Regulations of the State of Georgia
Department 590 - RULES OF OFFICE OF SECRETARY OF STATE
Chapter 590-7 - COMMISSIONER OF CORPORATIONS
Subject 590-7-10 - LIMITED PARTNERSHIPS-RULES OF GENERAL APPLICABILITY
Rule 590-7-10-.06 - Records
Current through Rules and Regulations filed through March 20, 2024
(1) All applications, certificates of filing of limited partnerships, dissolutions, amendments, annual registrations, records, and other documents filed with the Secretary of State pursuant to the various provisions of the Code shall be printed or typed on white paper with blue or black ink only, and said paper shall not exceed letter size measurement of 8 1/2" by 11".
(2) All applications, certificates of filing of limited partnerships, dissolutions, amendments, annual registrations, records, and other documents filed with the Secretary of State pursuant to the various provisions of the Code may be maintained in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, optical disk, electronic disk or diskette storage or other acceptable reproductive methods.
(3) The Secretary of State, after verification of the partnership documents to the automated database maintained by the Secretary of State, may rely on such automated database for the purpose of providing corporate information, certifications, and the issuance of limited partnership name certificates.
(4) The Secretary of State will maintain active records of limited partnerships annual registrations for a period of five (5) years and will provide information from, and copies of, such annual registrations during such period. The Secretary of State shall not provide information from or copies of annual registrations on file for more than five (5) years.
(5) The Secretary of State shall maintain the integrity of the automated database in accordance with standards prescribed by the Georgia Department of Administrative Services (DOAS) and Georgia laws. In the event of a malfunction in the electronic equipment, or errors in the software programs, the Secretary of State shall not be liable for the release of incorrect corporate or limited partnership data or the issuance of a limited partnership name certificate that is not distinguishable from another limited partnership filed pursuant to the Code.
(6) Any photographic, microphotographic, optical disk, or computer reproduction of any original writing or record filed with or maintained by the Secretary of State or by a Records Depository approved by the Secretary of State shall be deemed to have been made in the regular course of business. Such reproduction shall be subject to certification pursuant to the Code.
O.C.G.A. §§ 14-9-1102 and 14-9-1103.
