Compilation of Rules and Regulations of the State of Georgia
Department 590 - RULES OF OFFICE OF SECRETARY OF STATE
Chapter 590-3 - CEMETERIES, PRENEED DEALERS, AND MERCHANDISE DEALERS
Subject 590-3-1 - RULES OF GENERAL APPLICABILITY
Rule 590-3-1-.06 - Records

Universal Citation: GA Rules and Regs r 590-3-1-.06

Current through Rules and Regulations filed through September 23, 2024

(1) All applications, records, correspondence, reports and other documents filed with or maintained by the Secretary of State pursuant to the various provisions of the Act or these Rules may be retained in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, data storage or other acceptable reproductive methods.

(2) All persons registered or required to be registered with the Secretary of State which must maintain correspondence, records, reports and other documents pursuant to various provisions of the Act or these Rules may retain such information in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, data storage or other acceptable reproductive methods.

(3) All books, records, correspondence, reports, or other documents produced pursuant to a subpoena or an order to produce issued by the Secretary of State may be destroyed by order of the Secretary of State if a demand, once the investigative file is closed, is not made by the person producing such records at the time he, she, or it produces the records.

(4) Any photographic, microphotographic, or computer reproduction of any original writing or record filed with or maintained by the Secretary of State shall be deemed to have been made in the regular course of business. Such reproduction shall be subject to certification pursuant to Code Section 10-14-27 of the Act.

(5) Electronic Signatures.

(a) The Secretary of State may direct his or her staff to affix his or her electronic signature to any document to which the Secretary of State has the authority to affix his or her manual signature. Such electronic signature shall be of the same force and effect as the Secretary of State's manual signature.

(b) The Division Director may direct the Secretary of State's staff to affix his or her electronic signature to any document to which the Division Director has the authority to affix his or her manual signature. Such electronic signature shall be of the same force and effect as the Division Director's manual signature.

O.C.G.A. Secs. 10-14-14, 44-3-139.

Disclaimer: These regulations may not be the most recent version. Georgia may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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