Compilation of Rules and Regulations of the State of Georgia
Department 410 - RULES OF GEORGIA BOARD OF NURSING
Chapter 410-9 - LICENSED PRACTICAL NURSING EDUCATION PROGRAMS
Rule 410-9-.12 - Reports and Records

Universal Citation: GA Rules and Regs r 410-9-.12

Current through Rules and Regulations filed through March 20, 2024

(1) Reports and records shall be required of each practical nursing education program for documentation of compliance with applicable Georgia law and Board rules.

(2) Reports submitted to the Board from schools by the practical nursing education program's nurse director shall include the following reports:

(a) An Annual Report form and requested documentation shall be submitted each year which covers the previous calendar year and shall include:
1.General information on the program including, but not limited to name, addresses, telephone and fax numbers, email address and information regarding the program administrator.

2.Data on instructor-student clinical ratios to include a current "Nursing Faculty Preceptor Summary Sheet," and nursing faculty summary for all nursing faculty and all preceptors.

3.Data on clinical sites utilized and contract dates.

4.Data on program enrollments, withdrawals, and graduates.

5.Data on the program's course offerings to include a current "Master Curriculum Plan" provided to Rule 410-9-.02(1)(f).

6.A description of anticipated program changes for the coming year.

(b) Any corrections to the Annualized Licensing Examination Passing Percentage Rate Report shall be returned to the board within ten (10) working days of receipt of the initial report. Proof of the correction such as copy(ies) of previous NCLEX-PN Scores-Report(s) shall be provided to verify the erroneous information.

(c) Site Visit Report Materials shall include the following forms:
1.The Clinical Facility Information Sheet shall provide a complete listing of all clinical affiliates and basic information on each facility. The sheet is also submitted whenever there is a change in clinical facilities.

2.The Clinical Facility Self-Study Report shall be completed by the Director of Nursing Services or appropriate management at the clinical affiliate and shall be submitted to the board.

(d) The Nursing Faculty Summary Sheet shall be submitted to the board by the program director as a listing of all full time and part time nursing employees of the program and all preceptors.

(e) The Nursing Faculty Qualification Record shall be completed by each nursing faculty member. Each preceptor shall complete a Preceptor Qualification Record.
1.The Nursing Faculty Qualification Record shall include secondary education, nursing licenses in other states, date of original licensure, and evidence of current Georgia licensure as a registered nurse.

2.A complete listing of all nursing employment for the seven (7) years preceding the date of submission of Nursing Faculty Qualification Record.

(f) The Practical Nursing Program Site Visit Response shall address the board's recommendations and shall be submitted to the Board within six (6) weeks after the program's receipt of the Site Visit Report. The Practical Nursing Program Site Visit Response shall include the program's plan to correct the deficiencies cited in the Site Visit Report.

(g) The Practical Nursing Program Self-Evaluation Report shall be submitted to the Board each time the program's Annualized Licensing Examination Passing Percentage Report falls below the eighty percent (80%) level for its graduates on the initial examination.
1.The Practical Nursing Program Self-Evaluation Report shall be received by the board within six (6) weeks of the program's receipt of the Final Annualized Licensing Examination Passing Percentage Report.

2.The Prac tical Nursing Program Self Evaluation Report shall address the areas of: admission and grading requirements; curriculum sequencing; course materials development dates and reference materials publication dates; testing practices; practical nursing review course and/or test-taking strategies offerings to students; correlation of clinical experiences with appropriate theory.

(h) Proposed Program Change Notifications are to be submitted to the board within thirty (30) days as provided in Rule 410-9-.13.

(3) Reports to Schools from the Board. The program's Annualized Licensing Examination Passing Percentage Report is prepared by the board's nursing education consultant and covers the calendar year from January 1st through December 31st of the preceding year.

(4) Program Records.

(a) The practical nursing education program shall make available upon request, all program policies as provided in Rule 410-9-.09.

(b) Current agreements with all clinical affiliates shall be maintained.

(c) Nursing Faculty Meeting Minutes shall be made available upon request.

(d) The practical nursing education program's Advisory Committee Meeting Minutes shall be made available upon request.

(e) Program evaluations shall include:
1.Evaluations of the course, faculty, and clinical facilities completed by the students each semester.

2.Annual evaluations of the program by the program's graduates.

(f) Annual statistics on the program's enrollments, withdrawals, and graduates.

(g) The program's curriculum materials shall include:
1.The Program's Master Curriculum Plan for each class currently enrolled.

2.All course materials for each curriculum offering. This shall include, but not be limited to, lesson plans, handouts, student clinical evaluation tools, texts/references list, and a clinical experience facilities listing.

3.The program's Master Clinical Rotation Plan and each course's Clinical Rotation Plan for each class currently enrolled.

(5) Student records. Students currently enrolled shall have a file which includes, but not limited to, admission materials, documentation of theoretical and clinical progression in the program's curriculum plan, and health records.

(6) Final program transcript. Transcripts shall identify each course in the curriculum plan, include the earned grades and explain the grading system, and state the theoretical and clinical hours the student was present for each course.

O.C.G.A. §§ 43-1-25, 43-26-2, 43-26-5(a)(4) -(6) and 43-26-32.

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