Compilation of Rules and Regulations of the State of Georgia
Department 40 - RULES OF GEORGIA DEPARTMENT OF AGRICULTURE
Chapter 40-26 - AGRICULTURAL COMMODITY COMMISSIONS
Subject 40-26-1 - GEORGIA AGRICULTURAL COMMODITY COMMISSIONS ADMINISTRATIVE RULES
Rule 40-26-1-.16 - Payment of Claims

Universal Citation: GA Rules and Regs r 40-26-1-.16

Current through Rules and Regulations filed through September 23, 2024

(1) In addition to the other controlling features set forth in these rules and regulations, limitations on payment of claims are made by:

(a) available funds for expenditures;

(b) budget authorization or authorization in minutes;

(c) reasonableness of expenditure.

(2) Proper documentation for each expenditure is required and should include the following information:

(a) a valid invoice or billing;

(b) fiscal period to which the invoice applies;

(c) name of Commission;

(d) month and day that expenses were incurred;

(e) name of person or company in whose favor the check is drawn;

(f) amount of check drawn.

(3) Each payment for an invoice, payroll and expense claim shall be personally approved by the Chairman or other person authorized in writing by the Chairman to approve an invoice.

(4) Invoices for items which do not conform to these rules and regulations or are not considered by the Commissioner as proper or necessary expenditures will not be paid. If there is any question on an invoice, the Commissioner should be contacted as to what action should be taken.

O.C.G.A. 2-8-1, et seq.

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