Compilation of Rules and Regulations of the State of Georgia
Department 110 - RULES OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS
Chapter 110-7 - REGIONAL ECONOMIC BUSINESS ASSISTANCE GRANT PROGRAM
Subject 110-7-1 - REGIONAL ECONOMIC BUSINESS ASSISTANCE GRANT PROGRAM DESCRIPTION
Rule 110-7-1-.07 - Statement of Conditions
Current through Rules and Regulations filed through September 23, 2024
In addition to the certifications made on the face of the grant award statement, the recipient further certifies that:
(1) No applicable state laws, rules or regulations or applicable local ordinances shall be violated in carrying out this project and expending REBA funds.
(2) Recipient's internally adopted procurement procedures will be adhered to and proper documentation shall be maintained in the program file so as to document such adherence.
(3) Recipient's accounting records shall be maintained in a manner consistent with generally accepted government accounting standards.
(4) If the Recipient is a development authority with powers set forth at Chapter 62 of Title 36 of the Official Code of Georgia Annotated, then the project financed in part by REBA funds shall only be leased or sold as provided by Section 36-62-7 of the Official Code of Georgia Annotated.
(5) Without limitation of any other condition, no REBA funds shall be used to pay the cost of entertainment. Entertainment costs are defined as: "Costs if amusements, social activities and incidental costs relating thereto, such as meals, beverages, lodgings, rentals, transportation, and gratuities." This definition includes meal/beverage expenses incurred for meetings which could reasonably have been conducted at a place of business and which did not require the provision of a meal.
Please note that expenses for business meetings at which meals/beverages were necessary and reasonable for proper and efficient administration of the project are allowable.
(6) The recipient shall undergo an annual financial audit conducted in accordance with Generally Accepted Government Auditing Standards established by the comptroller general of the United States. A Source and Application of funds schedule and a Project Cost Schedule for all REBA funds must be included in the audit report.
(7) Upon request of the Department, the Recipient shall submit copies of annual financial audits that cover all or part of the award period to the Department. These annual financial audits must be conducted in accordance with government auditing standards established by the comptroller general of the United States.
(8) Upon approval of the department, up to $10,000.00 may be drawn down as soon as the grant award document has been properly executed and the authorized signature card has been received by DCA. Up to 90% of the total award may be drawndown, on an as needed basis, preferably no more often than once a month. The final 10% will only be paid by DCA after completion of the project and satisfactory submission of all final reports.
(9) No real or apparent conflict of interest shall be engaged in by any person or party (or any person or party with whom they have family or business ties) who is involved in any aspect of the REBA project.
(10) Before engaging in any land disturbing activity and before acquiring real property, the Recipient must comply with the Environmental Policies Act (O.C.G.A. § 12-16-1et seq.).
(11) DCA shall have access to any pertinent records of the REBA recipient and any subrecipient and reserves the right to monitor compliance with all grant conditions and requirements. All records pertinent to the REBA program, whether financial or programmatic, shall be maintained for three years from the date of formal grant close out.
O.C.G.A. Sec. 50-8 and Appropriations Act.
