Current through Reg. 50, No. 187; September 24, 2024
(1) General requirements for records
maintained in an electronic system.
(a) If a
permitted animal shelter's data processing system is not in compliance with the
Board's data processing requirements, the facility must maintain a manual
recordkeeping system meeting the requirements of Rule
64B16-29.004, F.A.C.
(b) Requirements for back-up systems. The
facility shall maintain a back-up copy of information stored in the data
processing system using disk, tape, or other electronic back-up and up-date
this back-up copy on a regular basis, at least monthly, to assure that data is
not lost due to system failure.
(c)
Change or discontinuance of a data processing system.
1. Records of dispensed and returned
medicinal drugs. A permitted animal shelter that changes or discontinues use of
a data processing system must:
a. Transfer the
records to the new data processing system, or
b. Purge the records to a printout which
contains the same information as required on the audit trail printout as
specified in Rule 64B16-29.004,
F.A.C.
2. Other records.
A pharmacy that changes or discontinues use of a data processing system must:
a. Transfer the records to the new data
processing system, or
b. Purge the
records to a printout which contains all of the information required on the
original document.
3.
Maintenance of purged records. Information purged from a data processing system
must be maintained by the pharmacy for four (4) years from the date of initial
entry into the data processing system.
(d) Loss of data. The shelter manager for
permitted animal shelters shall report to the Board in writing any significant
loss of information from the data processing system within 10 days of discovery
of the loss.
(2) The
permitted animal shelter shall maintain a system(s) which can produce the
information required in Rule
64B16-29.004, F.A.C., for the
preceding four (4) years. The information required in this paragraph shall be
supplied by the permitted animal shelter within seven working days if
requested.
(3) Failure to maintain
records. Failure to provide records set out in this subsection, either on site
or within 7 working days for whatever reason, constitutes failure to keep and
maintain records.
(4) Data
processing system downtime. In the event that a permitted animal shelter which
uses a data processing system experiences system downtime, the permitted animal
shelter must have an auxiliary procedure which will ensure that all data is
retained.
Rulemaking Authority 465.005, 828.055 FS. Law Implemented
465.019, 828.055 FS.
New 3-31-05, Amended
7-13-14.
