Current through Reg. 50, No. 187; September 24, 2024
(1) Purpose. The
Florida Education Identifier (FLEID) system provides each student a unique
identifier to be used as the primary means of identification in state and local
databases. Use of the FLEID improves security of personally identifiable
information and reduces potential exposure of Social Security Numbers in data
management systems.
(2)
Definitions.
(a) "Alias student identifier
(Alias ID)" means the ten-character code used to identify the first student
identifier assigned to each student in a district. In most cases, the Alias ID
is the same as the Student ID.
(b)
"Florida Education Identifier (FLEID)" is a 14-digit alphanumeric identifier
assigned to students and staff to uniquely identify a person within Florida's
educational data systems. FLEIDs can only be generated by the Department of
Education.
(c) "Local student
identifier (Local ID)" means the ten-character code used by a school district
to uniquely identify a student. This identifier is generally different than the
Student ID and Alias ID.
(d)
"Primary identifier" means the central identifier for individuals in a database
or management system. It is also known as a "primary key."
(e) "Student identifier (Student ID)" means
the ten-character code used to uniquely identify a student prior to the
development of the FLEID. Student identifiers are based on a student's social
security number, if one is provided.
(3) School district reporting requirements.
(a) Beginning July 1, 2020, a FLEID must be
used as a student's primary identifier by school districts when reporting
information to the department in the comprehensive management information
system under Section 1008.385, F.S.
(b) Records containing a student's social
security number, Student ID, and Alias ID will not be accepted by the
department's management information systems after July 1,
2020.
(4) FLEID
assignment.
(a) A student record is required
to be submitted for FLEID assignment when a student enrolls in a K-12
institution for the first time, or if the student's enrollment information has
been updated or modified since initially submitted.
(b) In order to assign an FLEID to students,
school districts must provide the following information to the department:
1. Social security number, if available, or
one existing local identifier (student identifier, alias identifier, or local
student identifier) if the social security number does not exist;
2. First name;
3. Last name; and
4. Date of birth.
(c) Districts or institutions can log on to
the department's Single Sign-On portal at
www.fldoe.org/sso in order to check the status
of FLEID assignment and to view or resolve issues with the records provided,
including resolving close matches to existing student
records.
(5) Each
district or institution that submits records for FLEID assignment must provide
contact information for staff who will assist the department in resolving
issues with FLEID assignment. Updates and modifications to FLEID designated
contacts must be sent to the department at
FLEIDProject@fldoe.org.
Rulemaking Authority
1001.02(2)(n),
1008.386(2),
(3) FS. Law Implemented
1008.386
FS.
New 6-16-20.
