Current through Reg. 50, No. 249, December 24, 2024
(1) The division
delegates responsibility for initial contact with prospective donors or vendors
to its bureaus. When contacted by a prospective donor or vendor, each bureau
determines in accordance with subsection 1A-40.004(2), F.A.C. whether the
offered artifact falls within its or another bureau's area of responsibility.
If the artifact is more appropriate for the division's permanent collections
administered by another bureau, the prospective donor or vendor is referred to
that bureau.
(2) The responsible
bureau evaluates artifacts and determines whether they should be accepted into
the division's permanent collections.
(a) The
process of evaluating each artifact is recorded on an Evaluation Log
(HR2I360991), herein incorporated by reference.
(b) When the division accepts custody of an
artifact from a prospective donor or vendor, an Examination Receipt
(HR2E230889), herein incorporated by reference, is completed.
(c) Evaluation of artifacts is based on the
following criteria:
1. All acquisitions must
have intrinsic historical, architectural, archaeological, or folk cultural
value relating to the history, government, or culture of the state of Florida;
and,
2. All acquisitions must
possess potential for research or be useful for exhibition or interpretive
purposes.
3. In addition to these
general criteria, the following factors shall be considered when evaluating
artifacts:
a. Whether the artifacts have been
carefully examined and evaluated by a division staff member who is
knowledgeable about them;
b.
Whether the artifacts have legitimate and clear provenance;
c. Whether the current owner of the artifacts
has clear title to them and is free to convey them to the division;
d. Whether the division can provide proper
storage, protection, and preservation for the artifacts, to ensure their
availability for division purposes; and
e. The artifacts' copyright status, if
applicable.
(3) When evaluation is completed, a decision
is made as to whether to acquire the artifact and accept it into the division's
permanent collections.
(a) In the case of
artifacts valued at less than $500, this decision is made at the bureau level.
If an artifact is valued at $500 or more, or if the responsible bureau
determines that it will have a significant impact on the public or may cause
public controversy, the approval of the division director is
required.
(b) The prospective donor
or vendor is notified of the division's decision.
(4) If the division decides to acquire an
artifact, acquisition is accomplished by one of the following methods. The
method of acquisition used is based on the needs of the donor or vendor and the
division and on the nature of the transaction.
(a) If the artifact is acquired by donation,
a Deed of Gift (HR2E240889) or an Informant Depositor Agreement (HR5E140889),
herein incorporated by reference, is completed;
(b) If the artifact is acquired by purchase,
a receipt of purchase is secured;
(c) If the artifact is transferred to the
division from another state agency, appropriate documentation by
acknowledgement and receipt is obtained; or
(d) If the artifact is retrieved from an
underwater shipwreck site as the result of a treasure salvage operation
permitted under Chapter 1A-31, F.A.C., a Treasure Salvage Division Inventory
(HR6E010889), herein incorporated by reference, is
completed.
(5) If the
division decides not to acquire an artifact for its permanent collections, the
artifact, if it is in the division's custody, is returned to the prospective
donor or vendor, or is disposed of as noted on the Examination Receipt
(HR2E230889).
Rulemaking Authority
267.031(1),
267.115(6) FS.
Law Implemented 267.061(3)(m)6. FS.
New 3-28-90, Amended
5-11-92.
