Current through Register Vol. 28, No. 3, September 1, 2024
34.1 A licensee shall have an on-site confidential paper or accessible electronic file for each child. A licensee shall have a procedure to ensure that each child's information is kept current and available to staff members responsible for a particular child on a need-to-know basis. This file must be available upon request for at least three months after disenrollment. All file contents are required at enrollment and must include the following:
34.1.1 Child's first and last name, date of birth, address, and parent's or guardian's home and cell phone numbers, if applicable;
34.1.2 Parent's and guardian's names, places and hours of employment, and work phone numbers, if applicable;
34.1.3 Names and emergency phone numbers for at least two people approved to pick up the child (may include child's parent or guardian);
34.1.4 Name and phone number of the child's health care provider;
34.1.5 Health appraisal and immunization record or notarized religious or medical exemption from immunization;
34.1.6 First and last names of all people approved to pick the child up;
34.1.7 If applicable, copies of court orders on custody and visitation arrangements provided by the parent or guardian;
34.1.8 If applicable, a statement on the child's medical needs, any behavioral interventions that are used, information on allergies, current illnesses or injuries, needed reasonable accommodations, and needed medications;
34.1.9 If applicable, documentation of an IEP when services must be provided during the summer;
34.1.10 Written approvals from parent or guardian for: emergency medical treatment, release of child, and if applicable, special dietary needs, swimming, administration of medication, and transporting the child;
34.1.11 If applicable, administration of medication records and accident and injury reports; and
34.1.12
The Parents Right to Know Form signed by the child's parent or guardian.
34.2 A licensee may not give out or allow the use of a child/family's information without written permission from the parent or guardian to do so, unless required by employees of OCCL or other agencies with responsibility for issues relating to the health, safety, and well-being of children or to determine compliance with contracts for programs such as POC or CACFP.
