Delaware Administrative Code
Title 14 - Education
900 - Special Populations
936 - Child Placing Agencies
Part II - FOSTER CARE
Section 936-II-30.0 - Child's Records

Universal Citation: 14 DE Admin Code 936-II-30.0

Current through Register Vol. 28, No. 3, September 1, 2024

30.1 A licensee shall maintain a paper or electronic record for each child. The record shall include the following:

30.1.1 Legal basis for placement, consent for placement, or court custody order;

30.1.2 Written authorization for both routine medical care and emergency care immediately upon initial placement. Authorization shall be either from a birth parent, guardian/custodian, or by court order;

30.1.3 Service plan as stated in Section 29.0;

30.1.4 Physical characteristics, including a description of child that includes height, weight, hair and eye color, and significant scar/body marking;

30.1.5 Picture of the child;

30.1.6 Documentation showing the child's caseworker visited a child in a foster home at least once a month;

30.1.7 Within one month of placement, a health appraisal that includes an immunization record conducted by a health care provider within the last 12 months according to the American Academy of Pediatrics' standards that includes:
30.1.7.1 A health history;

30.1.7.2 Physical examination;

30.1.7.3 Growth and development;

30.1.7.4 Immunizations;

30.1.7.5 Recommendations regarding required medication, restrictions, or modifications of the child's activities, diet, or care; and

30.1.7.6 Medical information for treatment in case of emergency;

30.1.8 An annually updated health appraisal as stated above;

30.1.9 Documentation that a child receives timely, competent medical care when he or she is ill, receives necessary follow-up medical care, medication, treatment, and therapy as directed by a health care provider;

30.1.10 A plan from a health care provider for bringing a child to the required level of immunization and to have a child tested or screened, in cases where a child has not been properly immunized according to the child's age and DPH's guidelines or has not received recommended or required screening or testing;

30.1.11 An annual dental examination for children age three and older according to Public Health's guidelines;

30.1.12 Documentation showing a child received dental work as necessary to maintain or improve dental health;

30.1.13 Documentation of school information including:
30.1.13.1 Name of school;

30.1.13.2 Date the child started school;

30.1.13.3 Child's current grade placement and classification;

30.1.13.4 Type of school program such as special needs, vocational, alternative, or AP/Honors;

30.1.13.5 School report card and current IEP, IFSP, or Section 504 plan, if applicable;

30.1.13.6 Ongoing communication and cooperation with a child's school that is maintained by an agency and a foster parent; and

30.1.13.7 Written notification to school regarding agency's involvement;

30.1.14 If information is missing, the licensee shall ensure the case record contains documentation such as a progress note, email, letter, or fax showing the continued effort made to gather any missing information.

30.1.15 A discharge summary within 30 days of the child's discharge that includes the following information:
30.1.15.1 The reason for termination of foster care and current location of the child;

30.1.15.2 A summary of services provided during care, including dates of admission and discharge;

30.1.15.3 An assessment of a child's and birth parent's or guardian's needs which remain to be met;

30.1.15.4 A statement that a termination plan has been explained to a child in a manner consistent with the child's ability to understand;

30.1.15.5 Provisions for any follow-up service, if any; and

30.1.15.6 Name and signature of person preparing discharge summary and date signed;

30.1.16 Documentation showing a child who is nearing age 18 and plans to exit foster care has received information, services, and preparation for independent living; and

30.1.17 Documentation showing a child who turned 18 years of age receives the following documentation and information when discharged from foster care:
30.1.17.1 Certified copy of birth certificate;

30.1.17.2 Social security card;

30.1.17.3 Educational record;

30.1.17.4 Medical history and information on how to find a health care alternative;

30.1.17.5 Listing of community service or other agency that can provide assistance;

30.1.17.6 Independent Living brochure;

30.1.17.7 If applicable, obtaining a driver's license or state identification card and completion of selective service registration.

Disclaimer: These regulations may not be the most recent version. Delaware may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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