Current through Register Vol. 28, No. 3, September 1, 2024
40.1 A licensee shall have an on-site confidential paper or accessible electronic file for each child. A licensee shall have a procedure to ensure that each child's information is kept current and available to staff members responsible for a particular child on a need-to-know basis. This file must be available upon request for at least three months after disenrollment. Except as noted, all file contents are required at enrollment and must include the following:
40.1.1 Child's first and last name, date of birth, address, and parents' and guardians' home and cell phone numbers, if applicable;
40.1.2 Parents' and guardians' names, places and hours of employment, and work phone numbers, if applicable;
40.1.3 Names and emergency phone numbers for at least two people approved to pick up the child (may include child's parent or guardian);
40.1.4 Name and phone number of the child's health care provider;
40.1.5 Health appraisal and immunization record (or notarized religious or medical exemption from immunization) on file at the center within 30 days of enrollment;
40.1.6 First and last names of all people approved to pick the child up;
40.1.7 If applicable, copies of court orders on custody and visitation arrangements provided by the parent or guardian;
40.1.8 Date child began care, hours and days child is to attend, and date child left care, if applicable;
40.1.9 If applicable, a statement of the child's medical, developmental, or educational special needs including, but not limited to: copies of an IEP, IFSP, and Section 504 plan and information on allergies, current illnesses or injuries, previous serious illnesses or injuries, and needed medications;
40.1.10 Written approvals from parent or guardian for: emergency medical treatment, release of child, and if applicable, special dietary needs, swimming, administration of medication, use of electronics, sleeping on a mat as described in subsection 56.3.2, and transporting the child;
40.1.11 If applicable, administration of medication records and accident and injury reports; and
40.1.12
The Parents Right to Know Form signed by the child's parent or guardian.
40.2 A licensee may not give out or allow the use of a child's or family's information without written permission from the parent or guardian to do so, unless required by employees of OCCL, the division, or other agencies with responsibility for issues relating to the health, safety, and well-being of children.
