Delaware Administrative Code
Title 14 - Education
1100 - Transportation
1150 - School Transportation
Section 1150-17.0 - Reimbursements for Transportation

Universal Citation: 14 DE Admin Code 1150-17.0

Current through Register Vol. 28, No. 3, September 1, 2024

17.1 For purposes of reimbursements under this section, school buses may be either state owned and Local School District operated, charter school owned and operated, or Contractor owned and operated under contract with the Local School District.

17.2 Reimbursement to the Local School Districts for contracts or for Local School District owned or leased buses shall be made on the basis of a DDOE formula approved by the DDOE. This formula shall take into consideration school bus cost and depreciation, fixed charges, operations, maintenance, driver and Aide wages. Reimbursement shall be made only for transportation of eligible Pupils and exceptions approved by the DDOE.

17.2.1 Drivers employed by the Local School District shall be paid on the regular payroll of the Local School District. When drivers are employed in a dual capacity there shall be strict accounting for salary division.

17.3 Reimbursement for buses operated on contract shall be on the basis of the approved formula or of a bid if the amount is less.

17.3.1 Contractors shall be paid regularly at the end of the month. The total contract shall be paid in ten (10) installments, with the first payment at the end of September or twenty (20) installments with the first payment on or about September 15th. For those Districts opening before September 1st and making ten (10) installments, payments may be made as early as thirty (30) days following the start of the school year with follow up monthly payments to be made no earlier than the date used for the first payment. For those Districts opening before September 1st and making twenty (20) payments, payments may be made as early as fifteen (15) days following the start of the school year with follow up monthly payments to be made no earlier than the dates used for the first two (2) payments.

17.4 Any transportation costs caused by grade reorganizations or Pupil reassignments during the school term after October 1, other than the occupancy of a new school building, shall be at the expense of the Local School District unless approved by the DDOE.

17.5 Bills unpaid from Transportation funding lines that have not been encumbered as of June 30, shall be the responsibility of the Local School District.

17.6 Contract allowances for buses when there are Emergency Days (forgiven by the DDOE with the consent of the State Board of Education), Specially Declared Holidays or Strikes by Teachers.

17.6.1 School bus Contractors and Local School Districts shall be paid the normal rate of pay as provided for in their contract, less the allowance for fuel, maintenance and administration. Driver (including layover allowance) and Aide allowances shall be paid.

17.6.2 School bus Contractors and Local School Districts with buses assigned to midday kindergarten shall be paid the normal rate of pay as provided for in their contract, less the allowance for fuel.

17.6.3 The additional mileage allowance for Contractor and Local School District buses shall not include fuel and maintenance allowances.

17.7 The Delmar School District shall be reimbursed on the basis of the additional days necessary to operate as a result of the agreement with the Wicomico County Board of Education for the Delmar, Maryland elementary schools.

17.8 Fuel adjustments for Local School Districts shall be made in accordance with the State Budget Bill. When fuel adjustment additions are made, the Local School Districts shall pay a lump sum for the number of days driven up to the date of the adjustment and the remainder shall be paid equally over the remaining months of the school year. For contract reductions, the adjustments shall be spread equally over the remaining months of the school year. Fuel adjustments for charter schools shall be made if provisions which are in accordance with the State Budget Bill are made. Additional funds shall only be provided up to the maximum allowance permitted to the charter school for that school year.

17.9 School transportation funding is contingent on school buses meeting state School Bus Standards and being operated in accordance with state and Federal laws and regulations.

17.10 When directed by the General Assembly to fund a portion of school transportation costs, Local School Districts shall make disbursements using state and non-state funds on a prorated basis.

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