Current through March 14, 2024
(a)
Quorum.
A quorum shall be one (1) more than half of the number of
directors, including vacancies and any official action of the board must be the
result of a majority vote of the quorum.
(b)
Regular Meetings.
Each district shall hold regularly scheduled meetings as
necessary to perform official actions of the board.
(c)
Annual Meeting.
Each district shall hold an annual meeting to conduct elections
for the expiring terms of directors and alternates and to present the annual
report. Such annual meeting shall be held in each district within five (5)
calendar months following the close of the state fiscal year.
(d)
Notice.
(1) Each district shall cause to be published
a written notice of the annual meeting and election or special meeting not more
than sixty (60) days and not fewer than thirty (30) days before the date of
such meeting. Such notice shall appear in one or more newspapers having a
general circulation in each town or city for that district.
(2) Each notice shall include:
(A) The name of the district and the name of
the towns and cities within the district and the date, time and place of the
meeting;
(B) A statement of the
purpose of the meeting. For an annual meeting, the purpose of the meeting shall
include the election of directors and alternates to the board from and by
eligible voters, and to present the annual report;
(C) The names of any persons to be nominated
by the nominating committee of each board of directors provided such nominating
committee has made such nominations; and
(D) A statement about how additional
information about such meeting may be obtained.
(e)
Annual Plan of Operation.
(1) By April 30 of each calendar year the
board of directors of each district shall prepare a draft annual plan of
operation. Such draft plan of operation shall:
(A) Be consistent with the district's
responsibilities pursuant to section
22a-315
of the Connecticut General Statutes and sections
22a-315-10 to
22a-315-19,
inclusive, of the Regulations of Connecticut State Agencies;
(B) Set forth and describe the district's
goals and objectives for the upcoming year, the requisite actions and resources
necessary for achieving such goals and objectives, the performance measures to
be used in determining the effectiveness of a course of action, and any
potential constraints to achieving such goals and objectives; and
(C) Include the annual budget necessary to
implement such annual plan of operation.
(2) The board of directors shall submit such
draft plan of operation to the commissioner and the chairman of the Council by
May 5th of each year.
(3) The commissioner, or designee, and the
chairman of the Council, or designee, shall review the draft annual plan of
operation and budget and may provide comments to the district board of
directors.
(4) By June 30 of each
calendar year the board of directors of each district shall consider such
comments, if any, and adopt the annual plan of operation and annual budget in
final form with appropriate revisions by majority vote.
(5) By July 31 of each calendar year the
board of directors of each district shall submit the approved annual plan of
operation to the commissioner and the chairman of the Council.
(f)
Annual Report.
(1) By September
1st of each calendar year the board of directors of
each district shall prepare a draft annual report consistent with the annual
plan of operation. Each board of directors shall submit such draft annual
report to the commissioner and the chairman of the Council by September
15th of each year.
(2) The commissioner and the chairman of the
Council, or designees, shall review the draft annual report and may provide
comments to each board of directors. By October 1st
of each calendar year the board of directors for each district shall consider
the comments received from the commissioner and chairman of the Council, if
any, and vote to approve the annual report with appropriate
revisions.
(3) A copy of the
approved report signed by the chairman of the board of directors shall be
provided to the commissioner and to the chairman of the Council prior to the
annual meeting of that district. Such report shall be presented to the public
at the annual meeting of each district.
(4) The annual report shall contain the
following information:
(A) An introduction by
the chairman that includes a listing of the current members and alternates of
the board of directors; and
(B) A
description of actions taken to achieve the objectives identified in the prior
year's annual plan of operation.
(g)
Annual Audit.
By December 31 of each calendar year, each board of directors
shall cause to be conducted and submitted to the commissioner and the chairman
of the Council an independent audit of all funds received and expended by such
board in the prior state fiscal year in accordance with sections
4-230 to
4-236 of the
Connecticut General Statutes.
(h)
Committees.
Each board of directors may provide for the creation of
committees and the appointment of board members thereto to assist such board in
carrying out its responsibilities.
(i)
Representatives to the
Council.
Each board of directors shall select directors from that
district to the Council pursuant to section
22a-315-16 of the
Regulations of Connecticut State Agencies.
(j)
Conflict of Interest.
No director or alternate shall be an employee or contractor of
any soil and water conservation district.
(k)
Bonding.
Each officer and each bookkeeper of each district shall be
bonded to the amount of the annual budget of that district.
(l)
Other Procedures.
(1) The board of directors for each district
may adopt by-laws, provided such bylaws are not inconsistent with these
regulations and Chapter 446h of the Connecticut General Statutes.
(2) Not later than one (1) year after the
effective date of these regulations, each board of directors shall submit any
by-laws adopted by such board to the commissioner and to the chairman of the
Council. If any changes to the by-laws are subsequently made, they shall be
submitted to the commissioner and the chairman of the Council within 30 days of
their adoption.
(3) Robert's Rules
of Order, as amended, shall be followed for procedures not covered by these
regulations, chapter 446h of the Connecticut General Statutes or the by-laws
adopted for any district or the Council.