Connecticut Administrative Code
Title 18 - Correctional Institutions and Department of Correction
101k - Formula and Procedures for the Application, Review and Award or Denial of Requests for Funds, and Providing for the Waiver or Amendment of Such Formula
Section 18-101k-4 - Individual contract awards: Formula and procedures

Universal Citation: CT Reg of State Agencies 18-101k-4

Current through September 9, 2024

(a) Within each service area individual contract awards and funding levels shall be determined on the basis of the following:

(1) Compliance with the requirements specified in requests for proposals as set forth in Sec. 18-101k-2 as well as any other terms and conditions set by the department.

(2) Past performance, including review of fiscal, management and program activities of any agency or organization, if applicable.

(3) Cost formula, as follows:

(A) The department shall pay each contractor an amount not to exceed the contractor's full cost for services provided to the department. Full cost shall be determined by the department on the basis of budget documentation submitted by the contractor to the department as necessary and shall be equal to the minimum amount required to meet the contractor's total expenses of providing and maintaining services.

(B) The department shall pay less than full cost under the following circumstances:

1. Private sector match is required by the department.

2. A portion of the services required by the department are available at no cost through other funding sources or entitlements.

3. The services sought by the department are partially funded by other governmental or non-governmental sources with mandates to serve correctional clients.

4. The contractor agrees to provide services at less than full cost.

1. Differences between rural and urban service areas.

2. Differences among service providers regarding methods of delivering client, nonclient, and other services.

3. Variation as the result of types and levels of services provided.

(b) Procedures for negotiation, review and approval or denial of requests for funds.

(1) In the negotiation of contract awards, the department shall:

(A) Make available to all its contractors an annual standards and performance audit and evaluation.

(B) Hold an informal program review conference with individual contractors if requested by the contractor. The purpose of such a conference shall be to allow the contractor to submit data, views, or arguments as to the contractor's past performance or its proposed contract.

(2) The department shall require each contractor as necessary to submit to the department an acceptable work plan specifying levels, types and methods of services to be provided as well as other terms and conditions set by the department.

(3) The department may deny requests for funds on the basis of failure to meet any of the criteria set forth in Sections 18-101k-1 to 18-101k-5, inclusive, the lack of available funds, or the availability of more qualified or less costly service providers.

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