(a) The
applications contained within the valuation, assessment administration and tax
collection modules are dependent upon the data management module. As such, the
valuation, assessment administration and tax collection modules shall be able
to interface with the data management module. At a minimum, the data management
module shall consist of the fields described in this subsection, provided such
fields may be contained in multiple related files.
(1) With respect to all real property, the
following assessment administration data fields shall be required: Parcel
identification number; property type; OPM approved grand list abstract codes;
exemption codes; land assessment; building assessment; total assessment; prior
assessment; census tract; value; current property owner; mailing address;
property location; building permit number and building permit date.
(2) With respect to all real property, the
following property characteristic data fields shall be required: Neighborhood
code; total acreage; frontage; square feet; zoning; construction style;
construction quality grade; condition; total floor area; number of stories;
basement finish type; plumbing; heating type; cooling type; exterior wall type;
sketch dimensions, which may be in multiple fields; utilities; year built; date
of last record update; inspection date; inspected by; inspection type; reviewed
by; alpha/numeric comment field of at least 256 characters; and twenty
user-defined fields.
(A) With respect to
residential property, the following data fields shall also be required:
Occupancy; attic; number of bathrooms; number of bedrooms; number of rooms;
number of fireplaces; garage attached; garage detached; out building(s); yard
improvement(s); and pool.
(B) With
respect to non-residential property, the following data fields shall also be
required: Number of stories; story height; elevator; yard improvement(s); use
type by percentage of total building area or square feet; number of apartment
units; number of such units by type; net operating income; capitalization rate;
and value by the income approach.
(3) With respect to all real property, the
following ownership and sales data for an unlimited number of property
transfers shall be required: Date on which a property's ownership was
transferred; volume in which the deed related to such transfer is recorded;
page of volume in which the deed related to such transfer is recorded; deed
type; property owner; sales price; sale date; indicator of the validity of the
sale; and validity code.
(4) With
respect to all property, the following data for the tax collection process
shall be required: Tax district codes; mill rates; real estate escrow code;
total tax; lien fee; tax paid; and delinquency code.
(b) In addition to meeting the requirements
of subsection (a) of this section, a CAMA system shall allow for the detection
of the following: Missing data; invalid characters; alpha/numeric values
outside specified ranges; and illogical relationships among or between fields.
Said system shall also allow for the editing of the data fields described in
this section.
