Code of Colorado Regulations
700 - Department of Regulatory Agencies
701 - Division of Banking
3 CCR 701-10 - FINANCIAL INSTITUTION ADMINISTRATIVE RULES
Current through Register Vol. 47, No. 5, March 10, 2024
AR1 Appeal of a Material Supervisory Determination [Section 11-102-203.5, C.R.S.]
A. Definitions
A determination may not be appealed until it has been received in writing by the appellant. A decision related to formal enforcement action may not be appealed under this Rule. A material supervisory determination remains in effect while under appeal, and until such time as it is modified or overturned through the appeal process.
B. Procedures for Filing An Appeal
C. Procedures for Reviewing Appeals
D. Subsequent Appeal to the Colorado State Banking Board
E. Failure to comply with the procedures of this Rule shall result in a waiver of subsequent appeal rights and judicial review of a material supervisory determination.
F. Protection of Appellant from Retaliation
AR2 Definitions [Sections 11-101-101, 11-101-401, and 11-102-103, C.R.S.]
A. As used by the Banking Board, unless the context otherwise requires:
AR3 Application Procedure. [Section 11-103-303, C.R.S.]
A. Persons desiring to organize a state bank shall complete and submit such application forms as may be required by the Commissioner from time to time. The Commissioner shall not accept for filing any application that is not complete in accordance with the instructions thereon. The Commissioner shall not accept for filing any application that does not have attached thereto the filing fee in the amount and in the manner prescribed by Paragraph (B) of this Rule.
B. Persons desiring to organize a state bank must pay a filing fee in the amount set forth on the Colorado Division of Banking fee schedule as established by the Banking Board pursuant to Section 11-102-104(11), C.R.S., at the time of filing each application. The filing fee shall be paid by cashier's check, or similar certified instrument in the specified amount, payable to Colorado Division of Banking. If the application for charter is withdrawn by the incorporators prior to the date set for public hearing by the Banking Board, the Commissioner shall refund the filing fee to the incorporators.
AR4 Protests to Applications for Charter [Section 11-103-304, C.R.S.]
A. Any person, firm, or corporation desiring to protest an application for charter for a proposed bank shall file with the Commissioner a notice of protest in accordance with the following schedule:
Notice of Hearing on Application for Charter Given Prior to Hearing |
Notice of Protest Due to be Filed with Commissioner Prior to Hearing |
Motion to Dismiss Due to be Filed with Commissioner Prior to Hearing |
30-60 days |
20 days |
15 days |
60-90 days |
40 days |
30 days |
90 days or more |
60 days |
45 days |
B. Any protest desiring to file a motion to dismiss a charter application based upon defects in the application or in the notice of filing pursuant to Section 11-103-303, C.R.S. shall file such motion within the time provided in the schedule in Paragraph (A) of this Rule.
C. Any new bank granted preliminary approval subsequent to the published notice of hearing shall not be barred by this Rule from protesting an application for charter if the requirements of this Rule are not met in a timely manner.
D. Failure to comply with either of the requirements of this Rule may result in the denial of the right to appear, be heard, and introduce testimony at a charter application hearing.
AR5 Competitive Applications [Section 11-103-304(7), C.R.S.]
A. When two or more applications for charter for state banks that will serve the same community or area of the community are filed with the office of the State Bank Commissioner within ninety (90) days of each other, the Banking Board may, in accordance with Section 11-103-304(7), C.R.S., hold a joint hearing on such applications. Instead of a joint hearing, the Banking Board may hold separate hearings, and grant or deny any one or more of such applications without regard to the priority in time of filing of the applications. Unless a competing application is received by the office of the State Bank Commissioner within sixty (60) days after a competitive application is perfected, and perfected within ten (10) days after being notified of noncompliance with any requirements of the Banking Code pursuant to Section 11-103-303(2), C.R.S., or is perfected within ninety (90) days after a competitive application is perfected, the later competing application will not be considered by the Banking Board when considering the earlier competing application.
B. For the purpose of this Rule, an application is considered to be perfected when all defects noted by the Commissioner pursuant to the provision of Section 11-103-303(2), C.R.S., have been corrected and the amended application and proposed articles of incorporation have been received in the Commissioner's office. If no defects were found, perfection is deemed to occur on the date the application was originally received by the office of the Commissioner.
AR6 Notice of Hearing [Section 11-108-302(2), C.R.S.] [Repealed eff. 04/30/2016]
AR7 Prehearing Conference. [Section 11-103-304, C.R.S.]
A. The Commissioner may, on his or her own initiative, or at the request of any party, direct all parties and their counsel to meet with him or her at a specified time and place prior to any hearing:
B. The Commissioner may require all parties to list, in writing, witnesses, exhibits and any matters that might expedite the hearing. A conference may, if requested in advance by any party, be recorded. If no verbatim transcript is taken, the Commissioner shall prepare a summarized report reciting the results of the conference. The report may be received into evidence by the Banking Board during open hearing.
C. Failure to comply with this Rule may cause the Commissioner to continue a hearing to another date, or to preclude an offering party from introducing exhibits into evidence or from calling witnesses at the time of hearing.
AR8 Service Area Definition- Economic Feasibility Studies [Section 11-103-304(3)(a)(I)and(II), C.R.S.]
A. Each applicant for charter for a proposed bank shall file with the Commissioner and deliver to each person, firm, or corporation that has filed a notice of protest, at least sixty (60) days prior to the hearing on the application, a definition of the primary service area for the proposed bank and a definition of the secondary service area, if any, that the proposed bank intends to serve.
B. If the applicant for charter intends to offer a study of the economic feasibility of the proposed bank at the hearing, it shall be filed in the office of the Commissioner and delivered to each person, firm, or corporation that has filed a notice of protest at least thirty (30) days prior to the hearing.
C. If the protestant intends to offer a study of the economic feasibility of the proposed bank at the hearing, such study shall be filed in the office of the Commissioner and delivered to the applicant twenty (20) days prior to the hearing.
D. If the applicant for charter has any rebuttal economic feasibility material on which the applicant intends to rely, that is made necessary by a protestant's economic feasibility study, such rebuttal economic feasibility material shall be filed in the office of the Commissioner and delivered to each person, firm, or corporation that has filed a notice of protest at least ten (10) days prior to the hearing.
E. Mailing, with proof of mailing, three (3) days prior to a delivery date shall be deemed to constitute delivery on the required date.
F. Failure to comply with this Rule may cause the Commissioner to exclude the study, and testimony based thereon, from the hearing or to continue the hearing to another date.
AR9 Nature of Hearings [Section 11-102-103(8), C.R.S.]
A. All hearings and the taking of testimony before the Banking Board shall be open to the public.
The Banking Board may, at any time, retire into executive session to consult with the Colorado Attorney General's office or to discuss any records deemed confidential under Section 11-102-306, C.R.S.
AR10 Transcripts
A. Hearings may, at the discretion of the Banking Board, be recorded.
B. All testimony taken at hearings shall be transcribed.
C. Copies of transcripts of hearings shall be made available to any person upon payment to the reporter of the costs thereof.
D. Upon the filing of transcripts by the reporter, all parties shall be provided an opportunity to file motions to correct the record. The Banking Board shall rule upon such motions prior to its deliberations upon the facts introduced at hearing.
AR11 Order of Procedure
A. Parties to hearings shall, unless otherwise ordered by the Banking Board, be limited to the following orders of procedure:
B. Thereafter, other parties in interest may present witnesses and other evidence. If the parties applying for a charter intend to introduce evidence for the purpose of rebuttal, they shall do so in the order that they presented their cases.
AR12 Oral Argument-Briefs-Reopening
A. The Banking Board may permit oral argument and submission of briefs at the hearing. In addition,
the Banking Board may, upon appropriate notice to all parties and other interested persons, reopen any hearing at any time prior to the public announcement of its findings, conclusions, and order. Proceedings that have been reopened shall be conducted pursuant to the Rules established herein for hearings.
AR13 Unclaimed Exhibits [Section 11-102-104, C.R.S.]
A. In the event that a decision and order of the Banking Board is not appealed to a court of record within sixty (60) days after the time for such appeal has lapsed, the Banking Board may direct the Commissioner to destroy any exhibits introduced at a hearing, unless he or she has received written notification from a party to a hearing of his or her intention to withdraw such exhibits.
AR14 Declaratory Orders [Section 11-102-104(9), C.R.S.]
A. Any person1 may petition the Banking Board for a declaratory order to terminate controversies or to remove uncertainties as to the applicability to the petitioner of any statutory provision or of any Rule or order of the Banking Board.
B. The Banking Board will determine, in its discretion and without notice to petitioner, whether to rule upon any such petition. If the Banking Board determines that it will not rule upon such a petition, the Banking Board shall promptly notify the petitioner of its action and state the reasons for such action.
C. In determining whether to rule upon a petition filed pursuant to this Rule, the Banking Board will consider the following matters among others:
D. Any petition filed pursuant to this Rule shall set forth the following:
E. If the Banking Board determines that it will rule on the petition, the following procedures shall apply:
F. The parties to any proceeding pursuant to this Rule shall be the Banking Board and the petitioner. Any other person may seek leave of the Banking Board to intervene in such a proceeding, and leave to intervene will be granted at the sole discretion of the Banking Board. A petition to intervene shall set forth the same matters as required by Paragraph (D) of this Rule. Any reference to a "petitioner" in this Rule also refers to any person who has been granted leave to intervene by the Banking Board.
G. Any declaratory order or other order disposing of a petition pursuant to this Rule shall constitute agency action subject to judicial review pursuant to Section 24-4-106, C.R.S.
AR15 Records Retention [Section 11-102-104, C.R.S.]
A. Every state financial institution shall retain records for at least the minimum periods of time as outlined under Paragraph (B) and (C) of this Rule. If other records with similar information, not enumerated in this Rule, are maintained by a financial institution, the retention period for the equivalent record should be followed. Record maintenance may include the use of automated or electronic records provided the records are easily retrievable, readily available for inspection, and capable of being reproduced in a hard copy.
B. Each depository institution shall permanently retain the following records:
RECORDS THAT REQUIRE PERMANENT RETENTION
Audit Reports to Directors |
Permanent |
Charged Off Asset Records |
Permanent |
Articles of Incorporation or Other Association, Bylaws and Other Records of Organization, Amendments, etc. |
Permanent |
Bank Charter |
Permanent |
Bank Examiner's Report |
Permanent |
Directors' Examination Reports |
Permanent |
Surety Bonds |
Permanent |
Minute Books of Meetings (Stockholders, Directors) |
Permanent |
Required Reports to Supervisory Agencies |
Permanent |
Canceled Capital Stock Certificates |
Permanent |
Capital Stock Certificates |
Permanent |
Capital Stock Certificate Records of/or Stubs |
Permanent |
Capital Stock Ledger |
Permanent |
Capital Stock Transfer Ledger |
Permanent |
Capital Stock Transfer Register |
Permanent |
Receipts for Stock Certificates |
Permanent |
Receipts for Canceled Stock Certificates, Canceled Bonds, and Coupons |
Permanent |
Records of Stock Issuance and Transfer |
Permanent |
Shareholder List |
Permanent |
Statements of Beneficial Ownership |
Permanent |
Stock Certificate Book |
Permanent |
Stock Register Book |
Permanent |
Surety Bond for Lost Certificate |
Permanent |
Charged-off Loan Ledger |
Permanent |
Charged-off Records and Loan Ledger |
Permanent |
Daily Statement of Condition |
Permanent |
Affidavits of Lost Passbooks and Records of Transactions Based Thereon |
Permanent |
Savings Ledger Card or Sheet on Unclaimed or Dormant Deposits |
Permanent |
Bonds of Indemnity |
Permanent |
Dividend and Coupon Ledger |
Permanent |
Minutes of Investment and Trust Committee Meetings |
Permanent |
C. All other records, reports, or evidence of transactions shall be retained for a minimum period as required by taxing authorities, other state or federal regulations, and consistent with prudent business practices, unless the Banking Board deems it necessary to prescribe a longer period of time. The following is a list of suggested retention periods:
SUGGESTED RECORD RETENTION PERIODS
ACCOUNTING AND AUDITING
Bank Call, Income, and Dividend Reports |
5 Years |
Certified Checks |
7 Years |
Certified Statements (FDIC) |
5 Years |
Debit and Credit Tickets (If Source of Original Entry) |
1 Year |
Differences Record |
1 Year |
Drafts |
7 Years |
Expense Checks |
7 Years |
Expense Vouchers or Invoices |
7 Years |
Financial Statements, Consolidated |
7 Years |
Income and Dividend Report |
5 Years |
Income and Expense Report |
7 Years |
Money Order |
7 Years |
Office Equipment, Depreciation Records |
7 Years |
Paid Bills, Statements, and Invoices |
7 Years |
Paid Cashier's Checks, Certified Checks, or Receipts Therefor |
7 Years |
Report to Directors and Executive Committee |
6 Years |
Tax Records |
7 Years |
ADMINISTRATION
General |
. |
Determination of FDIC Assessment Base Records |
5 Years |
Statements of Directors and Principal Officers |
2 Years |
Insurance |
. |
Authorization Statements and Certificates for Bank to Act as Insurance Agent |
6 Years |
Bankers Blanket Bond |
6 Years After Termination |
Records Relating to Insurance Sold by Bank |
6 Years |
Records of All Bank Insurance (Showing Policy Numbers, Premiums Paid, and Amounts Recovered) |
6 Years After Termination |
Legal |
. |
Attachments and/or Garnishments |
6 Years |
Legal Records (Copies of Court Orders, Decrees, Petitions, Adjudications, Pleadings, etc.) |
6 Years |
Reports to Directors and Executive Committee |
6 Years |
Tax |
. |
Tax Controversies or Proceedings |
7 Years |
Tax Records |
7 Years |
CAPITAL
Dividend Checks |
7 Years |
Dividend Register |
7 Years |
CERTIFICATES OF DEPOSIT
Certificates |
6 Years After Payment |
Information Return (1099) |
7 Years |
Ledger Cards |
6 Years |
Signature Cards |
6 Years After Payment |
Transaction Journal (If Statement of Account History Not Otherwise Retained) |
6 Years |
CHECKING ACCOUNTS/TRANSACTION ACCOUNTS
Account Analysis (Work Sheets or Cards, Average Balance Cards, Interest Computation Records, Service Charge Records, Statement Stubs) |
2 Years |
Bookkeepers Daily Lists of Checks Charged in Total to Customer Accounts (Short Lists) |
2 Years |
Copies of Advices of Deposits |
2 Years |
Copies of Advices of Debits and Credits |
2 Years |
Customer Statements |
6 Years |
Daily Report of Overdrafts |
6 Years |
Daily Transactional Journal |
2 Years |
Deposit Tickets and Other Credits |
2 Years |
Individual Ledgers |
2 Years |
Paid Checks (Front and Back) |
3 Years |
Partnership Agreement and Authority |
7 Years After Closing |
Records of Current Transactions of More than $10,000 |
5 Years |
Resolutions and Customer Authorizations |
6 Years After Account Closed |
Signature Cards |
7 Years After Account Closed |
Statement Mailing Order |
1 Year |
Statement Receipt Cards |
1 Year |
Stop Payment Order After Expiration or Release |
6 Years |
Taxpayer ID/SS# of Depositor |
5 Years After Account Closed |
Undelivered Statements and Canceled Checks |
2 Years |
CHECKING ACCOUNTS/TRANSACTION ACCOUNTS- EDP SECTION
Customer Statement |
6 Years |
Overdrafts |
6 Years |
Service Charges |
2 Years |
Stop Payment Reports |
6 Years |
Transaction Journal |
2 Years |
COLLECTIONS
Collection Payment Records |
1 Year |
Collection Receipts (Copy) |
1 Year |
Collection Register |
1 Year |
Coupon Cash Letters (Outgoing) |
1 Year |
Incoming Collection Letters |
1 Year |
Incoming Contract or Note Letters |
6 Years After Closing |
Installment Contract or Note Records |
6 Years |
Outgoing Collection Letters and Register |
1 Year |
COMMERCIAL LOANS
Collateral Receipt Record/Register |
6 Years |
Credit Files |
6 Years After Termination of Account |
Evidence of Compliance With Fair Credit Reporting Act |
2 Years After Closing |
Evidence of Compliance With Regulation Z Truth in Lending |
2 Years After Each Required Disclosure |
Guaranteed Loans (Complete Files) |
6 Years |
Liability Ledger |
6 Years |
Loan Applications |
25 Months |
Loan Committee Minutes |
6 Years |
Note or Discount Register (If Used as Book of Original Entry With Descriptions) |
6 Years After Termination of Account |
Receipts for Coupons Removed From Collateral |
6 Years |
Records of Currency Transactions of More Than $100,000 |
5 Years |
Resolutions |
6 Years After Closing |
Statement of Purpose Under Regulation U Transaction Journal (If Used as Book of Original Entry) |
3 Years After Close of Account 6 Years |
CONSUMER CREDIT
Borrower's Statement |
6 Years |
Consumer Reports and Consumer Credit Information |
2 Years |
Correspondence |
2 Years |
Coupon Payments and Loan Deposits (If Only Source of Original Entry) |
6 Years |
Credit Applications and Information (Declined) |
25 Months |
Evidence of Compliance With Fair Credit Reporting Act |
2 Years |
Evidence of Compliance With Regulation Z Truth in Lending |
2 Years After Each Required Disclosure |
Installment Contracts or Note Records |
6 Years |
Loan Journals, Records and Note Register (If Only Source of Original Entry) |
6 Years |
Loan Ledger Cards or Sheets |
6 Years |
Loan Deposit and Loan Payment Posting Journals (If Only Source of Original Entry) |
6 Years |
Note Register (If Used as Book of Original Entry With Descriptions) |
6 Years |
Rebate Receipts |
6 Years |
Resolutions |
6 Years |
Statement Regarding Loan Secured by Stock |
3 Years |
CONSUMER CREDIT- EDP SECTION
Daily Payment Journal |
6 Years |
Pay Off and/or Rebate Report |
6 Years |
Trial Balance (If Only Complete History on Borrower) |
6 Years |
CREDIT CARDS
Borrower's Statement |
6 Years |
Credit Applications and Information (Declined) |
25 Months |
Loan Journal (If Only Source of Original Entry) |
6 Years |
Loan Ledger Cards |
6 Years After Account Closed |
Sales Drafts |
6 Years |
CUSTOMER SERVICE
Brokers' Confirmations |
6 Years |
Brokers' Invoices |
6 Years |
Brokers' Statements |
6 Years |
Night Depository Agreements and Resolutions |
6 Years |
Safekeeping Records and Receipts |
6 Years After Close of Account |
Securities Buy and Sell Orders |
6 Years After Date of Order |
DUE FROM BANKS
Bank Statements |
7 Years |
Drafts (Original) |
7 Years |
Information and Documents Pertaining to Issuance of Duplicate Checks and Drafts |
7 Years After Check Draft Paid |
DUE TO BANKS
Copies of Advices |
7 Years |
Country Bank Ledger |
7 Years |
Domestic Ledger |
7 Years |
Foreign Ledger |
7 Years |
Incoming Cash Letter Memos (See Proof) |
2 Years |
Proof Sheets |
2 Years |
Resolutions |
6 Years After Account Closed |
Signature Cards |
6 Years After Account Closed |
Undelivered Statements and Canceled Checks |
2 Years |
General
Foreign Exchange Remittance Sheets or Books |
5 Years |
Night Depository Agreements |
6 Years After Termination of Agreement |
Records of Currency Transactions of More Than $10,000 |
5 Years |
Vault Records, Openings and Closings |
1 Year |
Wage Price Rent Freeze Records |
4 Years |
GENERAL LEDGER
General Journal (If Used as Book of Original Entry With Description) |
6 Years |
General Ledger |
6 Years |
General Ledger Tickets |
6 Years |
INTERNATIONAL DEPARTMENT
Cable Copies |
6 Years |
Cable Requisitions |
6 Years |
Foreign Asset Control Records |
2 Years |
Foreign Collection Register |
5 Years |
Foreign Draft Applications |
5 Years |
Foreign Draft Carbons |
5 Years |
Foreign Mail Transfer Applications |
5 Years |
Letters of Credit Applications |
6 Years After Payment in Full |
Letters of Credit Ledger |
6 Years |
Records of Foreign Financial Accounts |
5 Years |
INVESTMENTS
Bond Ledger Sheets |
6 Years |
Brokers' Confirmations |
6 Years |
Brokers' Invoices |
6 Years |
Brokers' Statements |
6 Years |
Credit Information Regarding Securities Underwritten or Purchased for Own Account |
6 Years After Closing |
OFFICIAL CHECKS AND DRAFTS
Affidavits and Other Records Support Issuance of Duplicate Checks, Drafts or Money Orders |
7 Years |
Cashier's Checks (Canceled) |
7 Years |
Certified Checks or Receipts (Canceled and Not Returned) |
7 Years |
Drafts (Canceled) |
7 Years |
Expense Checks (Canceled) |
7 Years |
Expense Vouchers or Invoices |
7 Years |
Money Orders, Bank or Personal |
7 Years |
Receipts for Certified Checks |
7 Years |
Records of Currency Transactions of More Than $10,000 |
5 Years |
PERSONNEL
Advertisements and Notices |
1 Year After Personnel Action |
Attendance Records (Time Cards) |
2 Years |
Business Expenses of Employees Reimbursed by Employer |
7 Years |
Employee Records (Personnel Folders) After Termination |
6 Years |
Employment Applications (Rejected) |
1 Year |
Occupational Safety and Health Act (OSHA) Forms |
5 Years |
Payroll Checks |
7 Years |
Salary Ledger |
7 Years |
Wage and Tax Statement (W-2) Records |
4 Years |
Wage Differential Documentation |
2 Years |
PROOF, CLEARING, AND TRANSIT
Copies of Advices of Corrections |
2 Years |
Incoming Cash Letters |
2 Years |
Inclearing Proofsheets and/or Tapes |
2 Years |
Outclearing Proofsheets and/or Tapes |
2 Years |
Outgoing Cash Letters |
2 Years |
REAL ESTATE LOANS
Annual Reports and Customer Statements |
6 Years |
Debit and Credit Entries (If only Source of Original Entry) |
6 Years |
Evidence of Compliance With Fair Credit Reporting Act |
2 Years |
Evidence of Compliance With Regulation Z Truth in Lending |
2 Years After Each Required Disclosure |
Foreclosure Records |
6 Years |
Guaranteed Loans Complete Files |
6 Years After Termination |
Home Mortgage Disclosure Act Information |
5 Years |
Ledger Cards |
6 Years After Termination |
Loan Credit Files |
6 Years After Closing |
RESPA Settlement Statements |
2 Years |
Remittances |
7 Years |
Transaction Journal (If Only Source of Original Entry) |
6 Years |
REAL ESTATE- EDP SECTION
Daily Payment Journal |
6 Years |
SAFE DEPOSIT VAULT
Access Tickets |
6 Years |
Canceled Signature Cards |
6 Years |
Copies of Rent Receipts |
6 Years |
Forced Entry Records |
6 Years After Date of Entry |
Leases or Contracts, Closed Accounts |
6 Years |
Receipts for Delivery of Will, Burial Plot Deeds, Insurance Policies |
6 Years |
Records and Reports of Contents of Opened Boxes |
6 Years |
Records of Sale to Satisfy Lien |
6 Years |
SAVINGS ACCOUNTS
Deposit (Tickets) |
6 Years |
Ledger Cards |
6 Years |
Power of Attorney |
6 Years After Close of Account |
Records of Currency Transactions More Than $10,000 |
5 Years |
Resolutions, Authorizations |
7 Years |
Signature Cards |
6 Years After Close of Account |
Tax Information Returns |
7 Years |
Taxpayer ID# or SS# of Depositor |
5 Years After Close of Account |
Transaction Journal (If Only Source of Original Entry) |
6 Years |
Withdrawals (Receipts or Order) |
6 Years |
SAVINGS ACCOUNTS- EDP SECTION
Customer Statement |
6 Years |
Interest Report |
7 Years |
Transaction Journal |
6 Years |
TELLERS
Cash Item Register |
1 Year |
Tellers' Blotter of Journals |
1 Year |
Tellers' Difference Record |
1 Year |
TRUST RECORDS
Corporate |
. |
Bond Ledger |
7 Years After Termination of Account |
Brokers' Purchase and Sale Confirmations |
7 Years |
Brokers' Statements |
7 Years |
Buy and Sell Orders |
7 Years |
Canceled Stock Certificates |
7 Years |
Corporate Trust Ledger |
7 Years |
Correspondence |
7 Years |
Dividend Checks |
7 Years |
Governing Instruments |
7 Years After Termination of Trust Account |
Ledger Records |
7 Years |
Receipts or Disposition for Canceled Stock Certificates, Canceled Bonds and Coupons |
7 Years |
Registration Journals |
7 Years After Termination of Account |
Signature Files |
7 Years After Termination of Account |
Schedules of Distributions |
7 Years |
Stock Transfer Ledger |
7 Years |
Stock Transfer Memo |
7 Years |
Tax Returns |
7 Years |
Transfer Journal |
7 Years |
Transfer Tax Waivers |
7 Years |
Trust Asset Records |
7 Years After Termination of Account |
Trust Journals (If Source of Original Entry) |
7 Years After Last Entry |
Trust Posting Tickets (If Source of Original Entry) |
7 Years |
Personal |
|
Accounting of Other Fiduciaries and Decrees, Receipts, or Releases Settling Accounts |
7 Years After Receipt |
Account Review and Investment Recommendations |
7 Years |
Adjudications |
7 Years |
Annual Audits and Financial Reports; Appraisals of Real and Personal Property |
7 Years |
Authorizations and Approvals of Co-Fiduciaries and Consultants |
7 Years |
Brokers' Confirmations |
7 Years |
Brokers' Statements |
7 Years |
Buy and Sell Orders |
7 Years |
Cash and Asset Ledgers |
7 Years |
Correspondence |
7 Years |
Coupon Collection Record |
7 Years |
Court Orders, Decrees, Petitions, etc. |
7 Years |
Debits and Credits (If Source of Original Entry) |
7 Years |
Federal Estate and State Inheritance Tax Returns |
7 Years |
Federal and State Income Tax Returns |
7 Years |
Federal Gift Tax Returns |
7 Years |
Federal Nominee's Information Return |
7 Years |
General Ledger |
7 Years |
General Journal |
7 Years |
Governing Instruments |
7 Years |
Inventory Records |
7 Years After Termination of Account |
Ledger Records |
7 Years |
Legal Opinions and Related Correspondence |
7 Years |
Letters of Appointment |
7 Years After Termination of Appointment |
Participation Ledgers |
7 Years |
Probate Records |
7 Years After Termination of Account |
Real Estate Mortgage Documents and Related Material |
7 Years |
Receipts, Authorizations, Directions, Approvals |
7 Years |
Safekeeping Records and Receipts |
7 Years |
Schedule of Distributions |
7 Years |
Trust Agreements |
7 Years After Date of Last Entry |
Trust Checks |
7 Years |
UNCLAIMED PROPERTY
Unclaimed Property Records |
5 Years After Date Reportable |
Unclaimed Deposit Account Withdrawal Tickets or Checks |
5 Years After Date Reportable |
Unclaimed or Dormant Deposit Ledgers (To Include Record of Date of Last Transaction or Communication From Owner) |
5 Years After Date Reportable |
AR16 Assessments and Fees [Sections 11-102-401, 11-103-302, 11-105-207, 11-108-306, 11-109-303, C.R.S.]
A. Assessments
B. Fees
C. Payment of Assessments and Fees.