Current through Register Vol. 47, No. 5, March 10, 2024
5.1.
The CO MOST Program Office will make use of funds as allocated pursuant to
§
43-5-504, CRS, to implement the CO
MOST Program in compliance with the state fiscal rules.
5.1.1.
CO MOST PROGRAM ADMINISTRATIVE
EXPENSES. The CO MOST Program Office will spend no more than the amount
specified by §
43-5-503(1) (e),
CRS, towards administrative costs. Within the statutorily specified amount and
with consideration given to MOSAB and other stakeholder communications, the CO
MOST Program Office may use available CO MOST Program Funds for reasonable and
necessary administrative expenses.
5.1.2.
CO MOST PROGRAM CONTRACT
EXPENSES. Contract expenses differ from CO MOST Program Administrative
expenses and are as defined within these rules. The CO MOST Program Office may
use CO MOST Program Funds for reasonable and necessary contract expenses, to
include:
5.1.2.1. Expenses incurred to promote
the CO MOST Program, including public relations expenses, banners, advertising,
and CO MOST Program promotional materials, as ordered through the CSP CO MOST
Program; and
5.1.2.2. Those
expenses related to CO MOST Program evaluation, meetings involving external
stakeholders, interested parties, and partners, and those related to CO MOST
Program awareness.
5.2.
CO MOST PROGRAM CONTRACT
EXPENSES. CO MOST Program Vendor reimbursements include expenses
directly related to a contract, agreement, or Purchase Order issued to a CO
MOST Program Vendor or third-party for the purchase of goods and/or services,
non-administrative CO MOST Program Operation expenses, or approved CO MOST
Program-related travel expenses for Mobile Training conducted at Temporary
Training Sites within Colorado by CO MOST Vendors.
5.2.1. Agreements between the CO MOST Program
and CO MOST Program Certified Vendors or third-parties will be for a period no
longer than one (1) state fiscal year, subject to the availability of monies in
the Fund.
5.2.2. Where required by
the state fiscal rules, agreements between the CO MOST Program and MOST Program
Vendors or third-parties will utilize a Purchase Order.
5.2.3. MOST Program Vendors and other
third-parties entering into agreements or contracting with the CO MOST Program
will submit MOST Vendor information, as applicable, and update tax information
annually, as appropriate.
5.2.4. A
MOST Vendor reimbursement request arising out of approved CO MOST
Program-related travel expenses for Mobile Training, as defined within these
rules, must be submitted in writing to the CO MOST Program Office, consistent
with these rules and the state fiscal rules.
5.2.4.1. A request for approved CO MOST
Program travel or Mobile Training expenses by a MOST Vendor may be calculated
pursuant to Colorado fiscal rules, current Colorado-adopted rates for per diem
meal costs and daily hotel rates, or actual costs incurred, whichever amount is
less.
5.2.4.2. Following review and
approval, the CO MOST Program Office will allocate funds for a CO MOST Vendor's
approved program-related travel or Mobile Training Expenses.
5.2.5. Approval or denial of a
request for reimbursement will be based upon criteria set forth within these
rules and applicable CO MOST Program documents, in addition to the availability
of funding to satisfy approved reimbursement requests.
5.2.6. Failure of a CO MOST Vendor to provide
documentation adequate to substantiate the reimbursement requested for approved
CO MOST Program-related travel or Mobile Training may result in denial of the
request for reimbursement.
5.2.7.
If a CO MOST Program Vendor disagrees with the decision of the CO MOST Program
Office in response to a request for reimbursement, a CO MOST Program Vendor
may:
5.2.7.1. Submit a written request for
additional review of the decision of the Chief within two weeks of receiving
notification from the CO MOST Program Office.
5.2.7.2. The Chief will issue a decision
within two weeks of the date of the receipt of a CO MOST Vendor's written
request to review a reimbursement request decision by the CO MOST Program
Office.
5.2.7.3. The decision of
the Chief will constitute a final agency action with respect to the
reimbursement request at issue and will be subject to judicial review as
described within §
24-4-106, CRS.