Current through Register Vol. 47, No. 17, September 10, 2024
A. The
primary provider must register their operational status information in the
Department's provider status portal every calendar year in the months of April
and October.
1. The primary provider must
update their information any time their operational status changes during a
declared state emergency.
B. As soon as possible, but not later than
twenty-four (24) hours after the event, the primary provider must submit to the
Department a written report about any child who has been separated from the
group outside of the supervision of the provider or staff member, or for whom
the local authorities have been contacted. Such report must indicate:
1. The name, birth date, address, and
telephone number of the child;
2.
The names of the parent(s) or guardian(s) and their address and telephone
number if different from those of the child;
3. The date when the child was separated from
the group outside of the supervision of the provider or staff member;
4. The location, time, and circumstances when
the child was separated from the group;
5. All actions taken to locate the child,
including whether local authorities were notified; and
5. The name of the provider and/or person
supervising the child at the time the child was separated from the
group.
C. The following
emergency records must be kept and maintained at the family child care home for
twelve (12) months:
1. Dates of annual review
of emergency plans per rule section 2.317(B);
2. A record of all emergency drills held over
the past twelve (12) months as required in rule section 2.313 of the "General
Rules for Child Care Facilities;" and
3. Dates of monthly smoke alarm
testing.
D. The
following records must be kept and maintained in the files at the family child
care home for three (3) years after the family child care home closes its
license or stops providing care under its license; a child leaves the care of
the family child care home or a staff member or volunteer terminates employment
or volunteerism at the family child care home:
1. A daily attendance sign in/sign out sheet
for each child, including the time the child arrives at and departs from the
family child care home;
2.
Children's records per rule section 2.320;
3. A list of current staff members, qualified
substitutes, and volunteers work schedules;
4. Primary providers, applicant 2, equally
qualified providers, staff members, qualified substitutes, and volunteers
records per rule sections 2.311, 2.312, 2.313, 2.314, and 2.315; and
5. A record of visitors and volunteers in the
family child care home during scheduled business hours.
E. Confidentiality and Retention
1. Information and records concerning the
primary provider, applicant 2, equally qualified providers, qualified
substitutes, all staff members, volunteers, children and their families must be
kept confidential(see rule sections 2.123 and 2.124 of the "General Rules for
Child Care Facilities"). All required records must be stored in a secure
location.
2. Records for the
primary provider, applicant 2, equally qualified providers, qualified
substitutes, all staff members, volunteers, and children and their families
must be available, upon request, to authorized representatives of the
Department.
