Code of Colorado Regulations
1400 - Department of Early Childhood
1402 - Division of Early Learning, Licensing, and Administration
8 CCR 1402-1 - CHILD CARE FACILITY LICENSING RULES AND REGULATIONS
ADMISSION
Section 8 CCR 1402-1-2.320 - CHILDREN'S RECORDS
Universal Citation: 1400 CO Code Regs 8 CCR 1402-1-2.320
Current through Register Vol. 47, No. 17, September 10, 2024
A. An admission record must be completed for each child prior to or at the time of the child's admission and updated annually or when any changes occur, unless otherwise specified in these rules. The admission record must include:
1. The child's full name, date of birth,
current address, and date of enrollment;
2. Parent(s) and guardian(s) home and e-mail
addresses; telephone numbers, including home, work, and cell numbers; employer
name and work address; and any special instructions as to how the parent(s) or
guardian(s) may be reached during the hours that the child is in care at the
family child care home;
3. Names,
addresses, and telephone numbers of persons aged sixteen (16) years and older
who are authorized to pick up the child from the family child care
home;
4. Names, addresses, and
telephone numbers of persons who can assume responsibility for the child in the
event of an emergency if the parent(s) or guardian(s) cannot be reached
immediately;
5. Names, addresses,
and telephone numbers of the child's health care provider, dentist, and
hospital of choice, if applicable;
6. Health admission information, including
health care plans, chronic medical conditions, allergies, and immunization
history, shall be provided to the family child care provider prior to the first
day the child attends the family child care home;
7. A dated, written authorization for
emergency medical care signed and updated annually by the parent(s) or
guardian(s). The authorization must be notarized if required by the local
hospital, clinic, or emergency health care facility;
8. A written record of any reportable
accident, illness, or injury as defined in rule section 2.124 of the "General
Rules for Child Care Facilities" occurring during care must be retained in each
child's record, with a copy provided to the parent or guardian;
9. Written authorization for field trips and
excursions can occur on a daily, weekly, monthly, or seasonal basis.
a. Scheduled field trips and excursions away
from the family child care home require advanced notice by written or
electronic methods, which must include: locations, estimated times of
attendance, and a phone number to contact the family child care home provider
during the trip; and written permission from the parent(s) or guardian(s) for
each scheduled trip or excursion.
b. Unscheduled field trips or excursions away
from the family child care home require notification upon departure to the
parent(s) or guardian(s) via written or electronic methods, which must include:
locations, estimated times of attendance, and a phone number to contact the
family child care home provider during the trip.
c. Routine field trips and excursions, such
as daily transportation provided by the family child care home to and/or from
care, require annual authorization by written or electronic methods, which must
include departure and arrival times to and from the family child care home; and
pick up and drop off times and locations.;
10. Written authorization for media use is
required if the media use is not included in the written policies and
procedures statement; including, but not limited to, television and video
viewing, music, tablet and/or smart phone usage, video games, and computer use.
The authorization must include approved time limits. The authorization form
only needs to be on file if media use is not addressed in the home policies and
procedures statement; and
11.
Written authorization for special activities as defined in rule section 2.600
of the "Rules Regulating Special Activities."
B. All forms contained in the admission record must be current and accessible to providers, qualified substitutes, staff members, and representatives of the Department.
C. The complete file for each child in care must be kept confidential and retained by the primary provider for at least three (3) years after the child leaves the family child care home. It must be available without restriction to the Department and to child protective services, police, and the child's parent(s) or guardian(s).
Disclaimer: These regulations may not be the most recent version. Colorado may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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