Current through Register Vol. 47, No. 17, September 10, 2024
This rule is promulgated pursuant to sections
26.5-1-105(1) and
26.5-2-205, C.R.S.
A. Early Childhood Council membership shall:
1. Reflect local needs and cultural and
geographic diversity within the service area;
2. Have voting rights;
3. Consist of a minimum of ten (10)
members;
4. Include at least one
representative, who operates or resides within the council's service area, from
each of the following seven (7) mandatory stakeholder groups and making an
effort to recruit stakeholders from diverse organizations when possible:
a. Early care and education;
b. Family support and parent education
services;
c. Health care;
d. Local government;
e. Parent of a child five (5) years of age or
younger;
f. Mental health care;
and
g. Resource and referral
agency.
5. Early
Childhood Council membership may also include, but is not limited to,
representation from any combination of the following stakeholder groups within
the council's service area:
a. Child care
association;
b. Medical
practice;
c. Dental
practice;
d. School district parent
organization;
e. Head Start Policy
Council;
f. Chamber of
Commerce;
g. Local
business;
h. Faith-based
organization;
i. Nonprofit
organization;
j. Higher education
institution; and/or
k.
Library.
B.
Each member of an Early Childhood Council shall sign a Memorandum of
Understanding on behalf of the organization the member represents to
participate in and collaborate on the work of the Early Childhood
Council.
C. Each Early Childhood
Council shall submit a summary of justification and a request for approval to
the state department in cases where:
1. One
(1) individual represents multiple, mandatory stakeholder groups on the Early
Childhood Council membership; and/or
2. A mandatory stakeholder group is vacant
for more than ninety (90) days.
D. Each Early Childhood Council shall adopt
bylaws that provide for, at minimum:
1. Early
Childhood Council name;
2. Early
Childhood Council purpose;
3.
Requirements for membership;
4.
Members' roles and responsibilities;
5. Process for selecting members;
6. Rules for membership rotation and
terms;
7. How meetings will be
conducted; and
8. Meeting frequency
and the quorum required for council action.
E. Each Early Childhood Council shall
designate and enter into a formal, written agreement with a fiscal agent that
requires the fiscal agent to:
1. Accept legal
and financial responsibility for the work being performed under the contract,
including all deliverables and deadlines associated with the council scope of
work;
2. Acknowledge that if work
is not performed in accordance with the council contract, payment may be
withheld by the state department;
3. Comply with fiscal contractual
requirements, in accordance with the state fiscal rules (see
1 CCR
101-1) and applicable federal guidance (see 2 C.F.R.
Part 200). The State of Colorado's Fiscal rules are located in
1 CCR
101-1 (07/01/2022), herein incorporated by reference;
no later amendments or editions are incorporated by reference. These rules are
available for public inspection at the Colorado Department of Early Childhood,
Office of Program Delivery, 710 S. Ash St., Denver, CO 80246 or at
https://www.coloradosos.gov/CCR/Welcome.do.
Copies of these rules are available for reasonable cost during normal business
hours at the Colorado Department of Personnel and Administration - Division of
Finance and Procurement, 1525 Sherman St., Denver, CO 80203.
The Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards rules are located in 2 C.F.R. Part
200 (03/01/2023), herein incorporated by reference; no later amendments or
editions are incorporated by reference. These regulations are available for
public inspection at the Colorado Department of Early Childhood, Office of
Program Delivery, 710 S. Ash St., Denver, CO 80246 or at
www.ecfr.gov. Copies of these regulations are
available for reasonable cost during normal business hours at the U.S.
Department of Health and Human Services, 200 Independence Avenue, S.W.,
Washington, D.C. 20201.; and
4. Comply with the Colorado Information
Security Act (section
24-37.5-401, et. seq.,
C.R.S.).
F. In
the case of an Early Childhood Council that is an incorporated legal entity,
including a nonprofit corporation, the entity itself may serve as the fiscal
agent, in which case it is directly responsible for the obligations set out in
rule section 1.304(E).
