Code of Colorado Regulations
1000 - Department of Public Health and Environment
1011 - Health Facilities and Emergency Medical Services Division (1011, 1015 Series)
6 CCR 1011-1 Chapter 09 - COMMUNITY CLINICS AND COMMUNITY CLINICS AND EMERGENCY CENTERS
Part 10 - HEALTH INFORMATION MANAGEMENT
Current through Register Vol. 47, No. 5, March 10, 2024
10.1 Each CC shall comply with the requirements of 6 CCR 1011-1, Chapter 2, Part 6, regarding patient access to medical records.
10.2 The CC shall provide sufficient space and equipment for the processing and the safe storage of medical records. Records shall be maintained and stored out of direct access of water, fire, and other hazards to protect them from damage and loss. A records recovery or backup system shall be utilized to ensure that there is no loss of medical records.
10.3 A person knowledgeable in health information management shall be responsible for the proper administration and protection of health information.
10.4 The facility shall store health information in a manner that protects patient privacy and confidentiality and allows for retrieval of records in a timely manner.
10.5 Medical records shall be preserved as original records, in a manner determined by the CC:
10.6 If a CC ceases operation, the CC shall make provision for secure, safe storage and prompt retrieval of all medical records for the period specified in this Part 10.5 (A) and (B).
10.7 A CC that ceases operation must comply with the provisions of 6 CCR 1011-1, Chapter 2, Part 2.14.4.
10.8 After the required time of record preservation, records may be destroyed at the discretion of the CC, in accordance with the CC's record retention policy. The CC shall establish procedures for notification to patients whose records are to be destroyed prior to the destruction of such records.
10.9 General Content of Medical Records