Code of Colorado Regulations
1000 - Department of Public Health and Environment
1009 - Disease Control and Public Health Response Division
6 CCR 1009-3 - THE COLORADO CENTRAL CANCER REGISTRY
Section 6 CCR 1009-3-III - Reporting Required
Current through Register Vol. 47, No. 5, March 10, 2024
The following Colorado health care entities shall report all cases of cancer to the Colorado Department of Public Health and Environment:
a) Hospitals (except as noted below)
b) Free-standing diagnostic and/or treatment clinics
c) Pathology laboratories
d) Diagnosing and/or treating physicians or other health care practitioners (except as noted below)
Health care entities shall report information concerning all data, methods of treatment, physician names, and any other required data as determined by the Department Colorado patients diagnosed as having cancer in the form and format as determined by the Colorado Department of Public Health and Environment. Reports shall be in standard electronic format and include the name and address of the patient, demographic information, medical history, environmental factors, date and method of diagnosis, primary site, stage of disease, tissue diagnosis, laboratory. Reporting entities shall submit case reports no later than six months from the date in which the reporting entity first has contact with a patient who has a definitive diagnosis of cancer (clinical or pathologic).
In lieu of actively reporting cancer cases, Colorado hospitals licensed for fewer than 50 beds and independent from a larger hospital system shall provide authorized Colorado Department of Public Health and Environment personnel 1) electronic medical record indices (or equivalent) of patients with cancer diagnosis codes for the purpose of case finding. Hospitals shall provide the medical record indices in a structured file format to be determined by each hospital in conjunction with CDPHE staff; and 2) access to any medical record or report pertaining to the diagnosis and/or treatment of cancer patients. Colorado hospitals shall allow secure remote access to electronic records.
Physicians and other health care practitioners are exempted from actively reporting a new incident cancer case when the cancer patient has been admitted to a Colorado hospital or other Colorado diagnostic or treatment facility for further diagnosis or treatment, or the physician or other health care practitioner has an agreement with a Colorado hospital to report all cancer cases on his/her behalf.
