California Code of Regulations
Title 9 - Rehabilitative and Developmental Services
Division 3 - Department of Rehabilitation
Chapter 7 - Special Programs
Article 1 - College Level Training for the Deaf
Section 7261.4 - Counselor Responsibilities

Universal Citation: 9 CA Code of Regs 7261.4

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) For clients attending a program outside the geographic boundaries of his/her local district office which is served by a coordinating district, the Local/Sending RCD shall contact the Coordinating RCD to discuss the appropriateness of the program for the client and to work towards finalizing the IWRP and case transfer.

(1) The Local/Sending RCD's responsibilities shall include:
(A) Confirming acceptance and justifying potential for college level work.

(B) Updating the case file with documentation which demonstrates that the client meets the applicable criteria set forth in Section 7261.1 (a), (b), and (c) and also includes:
1. The results of the following required medical examinations:
a. General Medical Exam.

b. Otological Exam.

c. Ophthalmological or Optometric Exam.

d. Any other examination recommended by the Medical Consultant.

2. School transcripts, if available.

3. Achievement test results, if required to determine eligibility for Departmental sponsorship of the program.

4. Documentation on any grants, scholarships or similar benefits for which the client has applied.

(C) Developing jointly and mutually agreeing upon the IWRP with the client and the Coordinating RCD to include:
1. Support services, as appropriate, such as notetakers, sign or oral interpreters and tutors.

2. Physical restoration services such as eye glasses or hearing aids.

3. Specific client responsibilities as specified in 7261.2.

(2) The Coordinating RCD for Gallaudet, NTID, or CSUN receiving the client shall provide general case supervision and maintain the case file for deaf clients attending the programs under his/her jurisdiction. The Coordinating RCD's responsibilities shall include:
(A) Coordinating the development and transfer of the case with the Local/Sending RCD.

(B) Obtaining current schedules of fees and the actual cost of books and supplies from the college and informing the client of the amount authorized for these expenses at the beginning of each school year.
1. Additional authorizations may be made for books/supplies, if requested by the client at least one week in advance of his/her need and if approved by the Counselor.

(C) Providing the client with those support services, books and supplies which are necessary to ensure the successful completion of the IWRP.

(D) Giving the client written notification at the beginning of each school year to inform him/her of the importance of maintaining periodic communication. Such communication shall be in accordance with Section 7261.2 (a)(3) and (4).

(E) Documenting the case record with a summary of all client/counselor communications specifically listing any problems the client may have and/or progress made with the course of study.

(F) Providing written notification to inform a client, who has failed to meet one or more of the requirements of Section 7261.2(a) (1) through (4), that immediate steps must be taken to correct the deficiency(ies). The notice shall be in the client's primary language and at the client's language level. The notice shall inform the client that he/she has been placed on sponsorship probation in accordance with Section 7261.1(d), and that Department sponsorship shall be withdrawn if he/she fails to correct the deficiency(ies) within the time frames specified below. Deficiencies shall be corrected within:
1. 30 days from the date of a written notification informing the client of his/her failure to communicate or to provide grade/progress reports.

2. One grading period following the grading period in which the client has failed to maintain:
a. A cumulative grade point average of 2.0.

b. The required number of credit hours/units specified in 7261.2(a)(1).

(G) Assisting the client who is academically deficient to set specific objectives and to pursue the resources that are available to aid the client in clearing the deficiency. The resources may include tutoring or attendance at either an adult education school or community college. The case file shall be documented to indicate which resources have been discussed and which resources the client plans to utilize.

(H) Providing the client attending an out-of-state college with a travel allowance consistent with the lowest public air carrier rate for round trip transportation and baggage shipment. The travel allowance shall only be provided for the transportation expenses necessary for the client/student to travel to the college in the fall and return in the spring, or one round trip per school year.
1. The client shall have the option of using his/her travel allowance for air fare or may use that allowance on any other mode of transportation he or she chooses.

(I) Scheduling annual counseling visits to each school.

(J) Informing the client who has completed his/her educational program that he/she has the following options. The client may request:
1. That his/her case be transferred to either:
a. The district where he/she hopes to find employment.

b. The local/sending district.

2. To remain in the Coordinating RCD's caseload.

(b) For deaf clients attending a college within the geographic boundaries of his/her local district office, or an out-of-state program not covered by a Coordinating RCD, the local/sending RCD shall provide the basic eligibility determination and planning of the IWRP and shall assume all those responsibilities specified in (a).

1. New section filed 12-23-91; operative 1-22-92 (Register 92, No. 13).

Note: Authority cited: Sections 19006 and 19016, Welfare and Institutions Code. Reference: Sections 19150 and 19200, Welfare and Institutions Code; 34 CFR Section 361.42.

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