Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) A campus
president, by agreement between the campus and the organization, may recognize
as the campus alumni association a single campuswide organization that has the
following characteristics:
(1) is organized
and operated solely for the benefit of the university and its alumni;
(2) has as its purpose providing service and
support to its members, the alumni of the campus, and to the
university;
(3) does not restrict
membership or benefits of membership on the basis of race, religion, national
origin, gender, physical disability or sexual orientation;
(4) recognizes the unique role of the campus
president in setting campus priorities;
(5) is the umbrella organization for the
constituency alumni groups of the campus; and
(6) irrevocably dedicates its assets for the
benefit of a campus of the California State University. In the event of the
association's dissolution, its assets shall be transferred to the campus or an
auxiliary organization designated by the campus president for purposes
consistent with the purposes of the association and the terms of the individual
gifts that are part of the assets, and, if a corporation, in conformance with
the California Nonprofit Corporation Law.
(b) Each recognized alumni association shall
enter into an agreement with the campus that shall include the following:
(1) the provisions of this article shall be
incorporated by reference;
(2) the
exchange of value between the campus and the alumni association shall be
expressed and may include provision of facilities and other tangible as well as
intangible exchanges;
(3) a license
agreement for use of the campus name and symbols;
(4) authority and responsibility with regard
to use of the campus alumni database; and
(5) the term of the agreement.
In addition, the agreement may include other provisions
unique to each campus and alumni association such as the
following:
(6) financial
management and record keeping arrangements between the parties;
(7) provisions for the construction and
operation of an on-campus alumni center;
(8) provisions for use of alumni association
name and symbols; and
(9) such
other provisions that may pertain to the relationship between the campus and
the alumni association.
(c) Compliance with this article and the
agreement between the campus and the alumni association is a condition of
continued recognition. A copy of this article and the agreement shall be given
to all members of the campus alumni association's governing body and to any new
member of the governing body when the new member takes office.
(d) To obtain and maintain recognition, the
campus alumni association shall submit the following to the campus president or
designee on an annual basis or otherwise as specified by the campus president:
(1) a current list of officers, members of
the governing body, and the principal contact person for the
organization;
(2) a statement of
the organization's purpose and goals consistent with subsection (a) and copies
of the current enabling documents of the organization (i.e.,
bylaws, constitution, articles of incorporation, or other governing
document);
(3) a current roster of
names and addresses of donors and members, unless such records are otherwise
maintained by the campus;
(4) a
statement signed by the officers/representatives of the organization that the
governing body has read and formally voted that it will comply with this
article and the agreement;
(5) a
copy of the organization's annual financial statements;
(6) for an organization with accounts at a
financial institution, a list identifying all such accounts, including the
institution's name and address, the organization's account numbers, and a
statement signed by an appropriate officer or representative of the
organization authorizing the campus to obtain upon request from the financial
institution information, records, or photocopies of transactions relating to
the accounts; and
(7) for an
incorporated, tax-exempt organization, (A) a copy of the organization's state
and federal tax-exempt status determination letter; (B) a copy of the
organization's most recent Internal Revenue Service Form 990; and (C) a list of
the types of activities, including fundraising and membership drives, the
organization intends to undertake and how the organization intends to
financially support these activities.
(e) The following are among the privileges
that may be granted by the campus president to a recognized campus alumni
association:
(1) use of the name of the
campus and symbols, including the name of its mascot or other identifying marks
that would cause the public to assume it is dealing with the university or a
university recognized group;
(2)
use of the campus as approved by the campus president or designee in
performance of an association's recognized activities; and
(3) use of a campus auxiliary organization's
investment services, as approved by the campus president or
designee.
(f) Under the
authority of the campus president, the recognized campus alumni association may
be assigned the responsibility of ensuring that all geographical and special
interest chapters of the campus alumni association, as well as other recognized
constituency alumni groups, are in compliance with this article.
(g) After July 1, 2003, use of the campus
name and symbols, including mascot or other identifying mark, by an
organization that has operated as a campus alumni association, is prohibited
unless the organization has been recognized by the campus as the campus alumni
association under the provisions of this article. A campus alumni association
that meets the criteria of this article and has been recognized as the campus
alumni association shall not have that recognition withdrawn by the campus
president except for material noncompliance with this article, after having
been given an opportunity to correct the noncompliance.
1. New
section filed 11-20-2002; operative 11-20-2002. Submitted to OAL for printing
only pursuant to Education Code section
89030.1
(Register 2003, No. 5).
Note: Authority cited: Sections
89030 and
89031.1,
Education Code. Reference: Sections
89030 and
89902,
Education Code.
