Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) The
Grantee shall submit a status report within 45 days following the completion of
the periods ending on June 30 and December 31 of each year during the Grant
Period, and upon the Authority's request.
(1)
Status reports to the Authority shall include:
(A) A description of activities performed for
the Project implementation, and activities related to Program development and
implementation, and population(s) served, as applicable, since the date of the
preceding status report or the Final Allocation.
(B) A summary of incurred costs and
expenditures related to the Project consistent with cost information submitted
in the Application and an explanation of any variances from the
Application.
(C) A summary of data
or preliminary evaluation results, available to date, related to all outcomes
described in Section
7319, subdivision (a)(3), or
Section 7319.1, subdivision (a)(3), and a
description of any challenges in obtaining relevant data.
(D) A summary of other funding sources
utilized for the Project.
(E) A
description of remaining work to be completed for the Project and an estimated
timeline or schedule for the completion of that work.
(F) A description of whether the Project is
within the proposed budget and, if not, the reasons for any differences and the
actions that will be taken to ensure that the Project has sufficient funding
for completion.
(b) Grantee shall submit a completed Actual
Expenditures Report Form No. CHFFA 7 CY-03 (09/2018) accompanied by evidence of
payment and documentation acceptable to the Authority sufficient to establish
eligibility of costs incurred and expenditure of Grant funds such as executed
purchase and sale agreement, proof of title, invoices and cancelled checks,
proof of wire transfers, and receipts, as follows:
(1) Within 60 days of Project Completion and
upon Authority's request.
(2) As
required by Section
7325
(a)(4).
(3) If Grantee received advance disbursement
of entire Grant amount, Grantee shall submit a completed Actual Expenditures
Report Form No. CHFFA 7 CY-03 (09/2018) within 45 days following the completion
of the periods ending June 30 and December 31 of each year during the Grant
Period, and upon the Authority's request.
(c) Grantee shall submit a completed
Certificate of Completion and Final Report Form No. CHFFA 7 CY-04 (04/2023),
which is hereby incorporated by reference, and the following documentation, as
applicable, within 60 days of Project completion:
(1) For all Projects:
(A) License and/or certification/approval of
Program(s), as applicable.
(B)
Summary of sources and uses of funds that show that the Grant and any interest
earnings on Grant funds did not exceed the cost of the Project.
(C) Project's outcomes described in Section
7319, subdivision (a)(3), and/or
Section 7319.1, subdivision (a)(3), as
applicable to the Project(s), key milestones, and accomplishments.
(D) Actual Expenditure Report Form No. CHFFA
7 CY-03 (09/2018) as required by subdivision (b) above, for all costs incurred
and expenditures of Grant funds for which evidence of payment has not been
submitted to and approved by the Authority.
(2) For Projects that include real property
acquisition: Final closing statement with certification by the title
company.
(3) For Projects that
include building construction or renovation: Certificate of
Occupancy.
(4) For Projects that
include vehicle acquisition: Executed sales agreement or
title.
(d) After
submission of the Certificate of Completion and Final Report, Grantees shall
submit annual reports to the Authority by September 30 each year through 2022
to report on Project key milestones, accomplishments, and outcomes, including a
discussion of the populations being served.
(1) This report shall be certified by an
authorized officer of the Grantee.
(2) Authority Staff may request annual
reports beyond 2022 to continue tracking accomplishments, outcomes and
populations served to ensure Program operations and
sustainability.
1. New section
filed 11-26-2018 as an emergency; operative 11-26-2018 (Register 2018, No. 48).
A Certificate of Compliance must be transmitted to OAL by 5-28-2019 or
emergency language will be repealed by operation of law on the following
day.
2. Certificate of Compliance as to 11-26-2018 order transmitted
to OAL 4-22-2019 and filed 5-20-2019 (Register 2019, No. 21).
3.
Change without regulatory effect amending subsection (c) filed 6-14-2023
pursuant to section
100, title 1, California Code of
Regulations (Register 2023, No. 24).
Note: Authority cited: Sections
5848.5
and
5848.6,
Welfare and Institutions Code. Reference: Section
5848.5,
Welfare and Institutions Code.
