(a) Grant
funds shall not be released until the following requirements have been met:
(1) A Grant Agreement has been executed by
the Authority and Grantee.
(2) The
Grantee has submitted to the Authority the following documentation, if
available. If not available, Grantee has submitted a detailed statement
concerning the status of obtaining any or all of this documentation to enable
Authority Staff to determine readiness and feasibility.
(A) For construction or renovation.
(i) Detail of building plans, costs, and
timelines.
(ii) Executed
construction contract.
(iii)
Architect, design and engineering contracts, if applicable.
(iv) Building permits and conditional use
permits, if applicable.
(v)
Evidence of compliance with the California Environmental Quality Act.
(vi) Evidence of compliance with prevailing
wage law under Labor Code Section
1720 et.
seq.
(vii) Evidence of property
ownership, such as a grant deed or lease agreement and title report as required
under Section
7126.
(viii) In addition to subdivisions
(a)(2)(A)(i-vii), prior to the release of Grant funds to a private nonprofit
corporation or public agency designated by a county or Counties Applying
Jointly for construction or renovation on real property acquired with Grant
funds by the designated private nonprofit corporation or public agency, the
designated private nonprofit corporation or public agency shall execute a Grant
Agreement and agree to comply with Section
7125.1. The Lead Grantee may
request the Authority to release the Grant funds to the designated private
nonprofit corporation or public agency or to the Lead Grantee for disbursement
to the designated private nonprofit corporation or public agency. The
designated private nonprofit corporation or public agency shall return the
Grant funds to the Authority if the designated private nonprofit corporation or
public agency fails to comply with Section
7125.1.
(B) For real property acquisitions:
(i) An appraisal completed within the
previous six months by a state certified appraiser.
(ii) In addition to subdivision (a)(2)(B)(i),
prior to the release of Grant funds to a private nonprofit corporation or
public agency designated by a county or Counties Applying Jointly to acquire
real property, the designated private nonprofit corporation or public agency
shall execute a Grant Agreement and agree to comply with Section
7125.1. The Lead Grantee may
request the Authority to release the Grant funds to the designated private
nonprofit corporation or public agency, or to the Lead Grantee for disbursement
to the designated private nonprofit corporation or public agency. The
designated private nonprofit corporation or public agency shall return the
Grant funds to the Authority if the designated private nonprofit corporation or
public agency fails to comply with Section
7125.1.
(C) For acquisition of supplies, furniture
and equipment including vehicles: A list of items to be purchased and a copy of
related purchase orders.
(D) For
personnel costs:
(i) Staffing plan, including
number of full time equivalent staff.
(ii) Job description or duty statement for
each position, including minimum qualifications and any licensing or
certification preferred or required.
(iii) Documentation of salary or hourly wage
rate, if applicable.
(iv)
Documentation of employer's contribution of benefits.
(v) Documentation that confirms salaries and
benefits to be paid are consistent with the Applicant's compensation
policies.
(E) For other
eligible costs: Contracts and/or purchase orders.
(3) The Authority Staff has determined the
Project is ready and feasible.
(A) The
determination that the Project is ready and feasible may occur at the time of
Initial Allocation or within nine months following Final Allocation.
(B) If the determination is made after Final
Allocation, the determination shall be based on updated information provided to
the Authority by Grantee in accordance with Section
7124(a)(14).
(C) Limited extensions beyond nine months as
set forth in subdivision (3)(A) shall be made on a case-by-case basis at the
discretion of the Executive Director for good cause, such as reasonable delays
associated with obtaining building and conditional use permits, obtaining
California Environmental Quality Act compliance documentation, or identifying a
qualified provider.
(D) Failure to
demonstrate readiness and feasibility within the timeframes dictated by the
Authority shall cancel the Grant and the Grant funds shall be made available to
other Applicants.
(4) The
Grantee has submitted to the Authority a completed Request for Disbursement
Form No. CHFFA 7 MH-02 (Rev.06/2014). Except for the initial submission of the
Request for Disbursement Form No. CHFFA 7 MH-02 (Rev.06/2014), a status report
and Actual Expenditures Report Form No. CHFFA 7 MH-03, (Rev.06/2014) as
required by Section
7128, subdivisions (a)(1) and
(a)(2) shall accompany all Requests for Disbursement Form No. CHFFA 7 MH-02
(Rev.06/2014).
