California Code of Regulations
Title 3 - Food and Agriculture
Division 1 - Administration
Chapter 5 - Grant Administration
Section 329 - Closeout

Universal Citation: 3 CA Code of Regs 329

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) The Department will conduct closeout review activities prior to closing out the grant. Closeout review activities include the following:

(1) Review of the final report to ensure it is sufficient and complete.

(2) Review of the final invoice to ensure the grant award is not overexpended and is in compliance with applicable final invoice requirements.

(3) Verification that any performance issues are resolved.

(4) Verification that any audit or agreed-up-procedure findings are resolved.

(b) A closeout notification will be issued and the final invoice payment will be processed when closeout review is completed.

(c) The closeout notification will include:

(1) Name of the grant program.

(2) Grant agreement number.

(3) Balance of unexpended grant funds after payment of final invoice.

(4) Acknowledgment that the grant award is closed.

(5) Post-grant property management and disposition requirements.

(6) Post-grant record retention requirements.

(7) Additional post-grant requirements, if applicable.

(d) Closeout activities will be completed no more than 30 business days from the date a complete final report and complete final invoice are received, or the date of final resolution of any performance or financial compliance issues, whichever is later.

1. New section filed 9-21-2016; operative 1-1-2017. Exempt from Administrative Procedure Act pursuant to Food and Agricultural Code Section 485(d), which provides "Procedures, forms, and guidelines established for these grant programs, including the application process, are exempt from Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code." (Register 2016, No. 39).

Note: Authority cited: Sections 407 and 485, Food and Agricultural Code. Reference: Sections 201, 401, 401.5, 404 and 485, Food and Agricultural Code; and Section 18901.2, Revenue and Taxation Code.

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