California Code of Regulations
Title 22 - Social Security
Division 2 - Department of Social Services-Department of Health Services
Part 2 - Health and Welfare Agency-Department of Health Services Regulations
Subdivision 6 - Preventive Medical Services
Chapter 6 - California Special Supplemental Food Program for Women, Infants and Children
Article 9 - ADMINISTRATIVE APPEAL OF DEPARTMENTAL DECISIONS AFFECTING LOCAL AGENCIES
Section 40813 - Record Keeping
Universal Citation: 22 CA Code of Regs 40813
Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) Participating local agencies shall maintain full and complete records pertaining to local Program operations, including but not limited to:
(1) Financial
operations.
(2) Food instrument
issuance and redemption.
(3)
Equipment purchases and inventory.
(4) Certification.
(5) Nutrition education.
(6) Civil rights and fair hearing
procedures.
(b) Local agencies shall retain all records and reports for a minimum of three years following the date of submission of the final expenditure report for the period to which the report pertains.
(1) If any
litigation, claim, negotiation, audit or other action involving the records has
been started before the end of the three-year period, the records shall be kept
until all issues are resolved, or until the end of the regular three-year
period, whichever is later.
(2) If
the Department deems any of the Program records to be of historical interest,
it may require the local agency to forward such records to the Food and
Nutrition Service, USDA.
1. New section filed 8-23-89; operative 8-23-89 (Register 89, No. 38).
Note: Authority cited: Sections 311 and 312, Health and Safety Code. Reference: Sections 311, 312 and 318, Health and Safety Code.
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