California Code of Regulations
Title 22 - Social Security
Division 11 - Department of Community Services and Development
Chapter 2 - Low-Income Home Energy Assistance Program Regulations
Section 100815 - Closeout Process

Universal Citation: 22 CA Code of Regs 100815

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

(a) A contractor shall submit all grant closeout documents, including final financial, performance, and other reports required as a condition of the grant award, no later than ninety (90) calendar days following the date of completion of the contract. Upon written request by the contractor, the Department may extend the submittal date. Required reports may include but are not limited to:

(1) Final performance or activity report.

(2) Final expenditure report and request for reimbursement.

(3) State-owned property report. The contractor must submit an inventory of all state-owned property (as distinct from property acquired with contract funds) for which it is accountable and request disposition instructions from the Department for property no longer needed.

(b) The Contractor must refund any unexpended funds to the Department.

(c) The Department will, within 90 days after receipt of reports in paragraph (a) of this section, make upward or downward adjustments to the allowable costs.

(d) The Department will make prompt payment to the contractor for allowable reimbursable costs which have not been reimbursed during the regular monthly billing process. This payment shall, however, be contingent upon receipt of the reports identified in paragraph (a) of this section.

(e) The Department will close out the contract when it determines that all applicable administrative actions and all required work have been completed.

(f) The close out of a contract does not affect:

(1) The Department's right to disallow costs and recover funds on the basis of a later audit or other review;

(2) The contractor's obligation to return any funds due as a result of later refunds, corrections, or other transactions;

(3) Records retention requirements;

(4) Property management requirements; and

(5) Audit requirements.

1. New section filed 5-8-92; operative 6-8-92 (Register 92, No. 20).

Note: Authority cited: Section 16367.6(b), Government Code. Reference: Section 16367.6(b), Government Code.

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