California Code of Regulations
Title 2 - Administration
Division 7 - Secretary of State
Chapter 15 - Trustworthy Electronic Document or Record Preservation
Section 22620.3 - Definitions
Current through Register 2024 Notice Reg. No. 12, March 22, 2024
As used in this chapter, the following words have the following definitions:
(a) "AIIM" means the Association for Information and Image Management.
(b) "ANSI" means the American National Standards Institute.
(c) "Electronically originated documents or records" includes any document or record created without first having originated in hard copy format. It includes all documents or records generated through electronic submissions.
(d) "ISO" means the International Organization for Standardization.
(e) "PDF/A" means Portable Document Format/Archive, which is an electronic file format whereby documents are self-contained allowing them to be reproduced with all of the document coding embedded within the file.
(f) "CGATS" means Committee for Graphic Arts Technologies Standards administered by NPES, the Association for Suppliers of Printing, Publishing, and Converting Technologies.
(g) Trusted System is defined in section 5.3.3 Trusted system and legal considerations of "AIIM ARP1-2009 Analysis, Selection, and Implementation of Electronic Document Management Systems," approved June 5, 2009, which is incorporated by reference in this section.
(h) "Official documents" or "official records" are those defined as such in applicable statutes and in business practices of the entity responsible for retaining said documents or records. In the absence of applicable statutes, official records or documents are those defined in the entity's business practices.
1. New section filed 7-9-2012; operative 8-8-2012 (Register 2012, No. 28).
Note: Authority cited: Section 12168.7, Government Code. Reference: Sections 25105, 26205, 26205.1, 26205.5, 26907, 27001, 27322.2, 34090.5 and 60203, Government Code; Section 102235, Health and Safety Code; and Section 10851, Welfare and Institutions Code.
