California Code of Regulations
Title 2 - Administration
Division 7 - Secretary of State
Chapter 1 - Voter Registration
Article 2.5 - Statewide Voter Registration System
Section 19062 - Definitions

(a) "Active voter" means any registered voter legally entitled to vote pursuant to Elections Code sections 2000 and 2101 and who is not currently deemed an "inactive voter" or a "cancelled voter" as defined in this section.

(b) "Adjudication" means to make a decision as to the correctness of a ballot and accept or deny the ballot.

(c) "Business day" means each day in which the county elections official, as defined below, is open for business pursuant to Civil Code section 9.

(d) "Cancelled voter" means an individual whose voter registration has been cancelled pursuant to Elections Code section 2201 or 2226.

(e) "Confidential voter" means a voter who has been granted confidential voter status pursuant to Elections Code section 2166, 2166.5, or 2166.7.

(f) "County elections official" means a county clerk, registrar of voters, elections supervisor having jurisdiction over elections within the county, or any person who is charged with the duty of conducting an election.

(g) "Data Standards" mean the VoteCal Data Standards (revised January 27, 2020; incorporated by reference).

(h) "Deficient registration record" means a record that does not contain the required substantive registration information necessary to determine eligibility to vote as set forth in Elections Code sections 2150 and 2154. A deficient registration record is the same as an incomplete affidavit.

(i) "Election information system" means the set of software and hardware components used to process, store, and transmit voter registration data. The county election management system is one such component of this system.

(j) "Election management system" or "EMS" shall have the meaning set forth in Elections Code section 2500.

(k) "External state organization" shall include the following:

(l) "Federal election" shall have the meaning set forth in Elections Code section 323.

(m) "High confidence match" means the statewide voter registration system identifies two voter records that are highly likely to belong to the same voter based on matching criteria including but not limited to: first and last name, date of birth, address, California driver license or state identification, and the last four (4) digits of the social security number.

(n) "Immediately" means as soon as practicable, but no later than five (5) business days after receipt of a notification or request as provided in Section 19061.

(o) "Inactive voter" means a voter whose status has been changed to "inactive" in accordance with Elections Code sections 2220 through 2226. An inactive voter is legally entitled to vote pursuant to Elections Code sections 2000 and 2101. The status of an inactive voter can be referred to as being on an "inactive list," or as being placed in an "inactive file."

(p) "Integration Specifications" mean the Secretary of State VoteCal System EMS Integration and Data Exchange Specifications Document (revised June 29, 2016; incorporated by reference).

(q) "In near real time" means near the actual time during which the event occurs.

(r) "List maintenance notice" mean any notice sent to a registered voter for the purpose of verifying registration information about the voter and to determine the voter's ongoing eligibility to vote.

(s) "Official list extract" means the list of active and inactive voters extracted from the statewide voter registration system that county elections officials request and receive as part of preparing rosters for an upcoming election.

(t) "Pending" means an individual who has submitted an affidavit of registration that is properly executed, which individual has either not turned age 18 and whose status is "pending underage," or whom the county elections official has not yet assigned to a precinct and whose status is "pending precinct."

(u) "Potential match" means the statewide voter registration system identifies two or more voter records that may belong to the same voter based on matching criteria including but not limited to: first and last name, date of birth, address, California driver license or state identification, and the last four (4) digits of the social security number.

(v) "Pre-registered voter" means an individual who is at least 16 years of age, meets all voter eligibility requirements, and has submitted an affidavit of registration that contains all substantive information as defined in subdivision (bb) of this section.

(w) "Registrant" means a person who has submitted an affidavit of voter registration.

(x) "Registration record" means electronically stored data and images, such as paper affidavit images or voter participation history, associated with a registered or pre-registered voter.

(y) "Report of Registration" means the statewide list as referenced in Section 2187 of the Elections Code.

(z) "Satisfactory proof of identity" means the forms of proof of residency and identity as defined in Section 20107.

(aa) "Statewide voter registration system" means the official statewide voter registration system that serves as the single, uniform, standard, and centralized interactive voter registration system for the voters of California, administered and maintained by the Secretary of State. The statewide voter registration system integrates with the EMS maintained by a jurisdiction, such as a county elections office, to send, receive, and maintain voter registration and election information for jurisdictions within the State of California.

(bb) "Substantive information" means the facts contained on an affidavit of registration necessary to determine eligibility to vote pursuant to Elections Code section 2150.

(cc) "Verified California driver license or state identification number" or "CA DL/ID" means a registrant's California driver license or state identification number that has been verified against DMV records.

(dd) "Verified social security number" means the last four (4) digits of a registrant's social security number issued by the Social Security Administration that has been verified by the Social Security Administration database through the DMV.

(ee) "Voter participation history" or "VPH" means the electronic voter record submitted by county elections officials to the statewide voter registration system to indicate the voter's method of participation as one of the following: