Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) Applicants shall apply under a specific
funding category and are required to complete the application forms contained
in the relevant publications when applying for a specific grant. The California
Arts Council hereby incorporates by reference the specific applications and
specific instructions contained within these publications for each program.
(1) Art in Public Buildings Program
Instructions and Application 1990-91
(2) Artist Fellowship Program Instructions
and Application 1990-91
(3) Artists
in Residence
Individual Artist Instructions and Application
1991-92
Multi-Residency Instructions and Application
1990-91
(4) California
Challenge Program Instructions and Application 1990-91
(5) Multi-Cultural
Advancement Grant Application and Instructions
1990-91
Entry Grant Instructions and Application
1990-93
(6) Organizational
Support Program
Mid-Size and Large Organizations Instructions and
Application 1990-91
Small Organizations Instructions and Application
1990-91
Large Budget Organizations Instructions and Application
1990-91
(7) State-Local
Partnership Instructions and Application 1990-91
(8) Touring Artist Directory
1990-91
(9) Touring/Presenting
Program Instructions and Application 1991-92 and 1992-93
(10) Traditional Folk Arts Program
Instructions and Applications 1990-91
(b) The application forms are intended to
provide the California Arts Council with information and shall include, but not
necessarily be limited to:
(1) Name, mailing
address, telephone and social security number.
(2) A description of the project, including a
budget, if applicable.
(3) A brief
statement of the applicant's objectives and how the proposed project will
achieve the objective.
(4) An
annual income and expenditure report and if applicable, source of match
(Applicants for fellowships, apprenticeships, and commissions are exempted from
reporting this information.)
(5)
Documentation and support materials. Some examples are videotapes, audio
cassettes, slides, catalogs, publicity photos, books and
manuscripts.
(c) Upon
receipt of an application each application, shall be reviewed by the California
Arts Council or its designee for compliance with instructions and completeness
and then forward to the peer review panel. Incomplete applications or those not
in compliance will not be reviewed by the peer review panel.
(1) Members of the peer review panels shall
be approved by the Council. These members shall be from the arts community and
provide their expertise in evaluating all aspects of applications. Panels shall
be selected by the California Arts Council to represent the diversity of
California in terms of geography, gender, ethnicity and arts
discipline.
(2) One or more Council
Members may be present at peer review panels which meet and discuss each
application. After discussion and evaluation of applications according to
criteria outlined in each program's instructions, (section
3628(a) above) the
panel shall rank each application in accordance with the highest priority for
funding. The list of recommendations shall then be presented to the full
Council which shall make the final decisions on funding and awards at a public
meeting.
(d) Notification
of applicant status.
(1) All applicants, those
receiving and those denied grant awards, shall be notified by the California
Arts Council staff of the Council's decision by mail within ten working days
after the public meeting.
(2)
Applicants approved for funding shall receive information from the California
Arts Council outlining the award agreement, mutual responsibilities and
safeguards for the agency and the recipient.
(3) Grant award letters or contract for
services agreements shall be signed by the grantee and returned to the agency
within 60 days of the date postmarked.
(e) Payment on direct grants.
Grant award payments shall be allocated by either a lump
sum award or a partial advance payment with the final payment of the grant
award, to be made after evaluation of the project.
(f) Payment on contracts for services.
(1) The California Arts Council shall make
payment in arrears on contracts for services, meaning that grantees shall be
reimbursed for expenses already incurred. Payment will be made within thirty
days after receipt of invoices.
(2)
The California Arts Council shall determine when advance payments may be made
to recipients of contracts for services. These advance payments shall not
exceed 25% of the contract amount at any one time. Those applicants that
receive advance payments shall submit invoices for actual expenditures prior to
the receipt of any additional funds.
(3) The final 10% of a contract will be
withheld until the recipient has submitted the final evaluation
report.
(g) The
California Arts Council shall not claim ownership, copyright rights, royalties
or any other claims to artwork produced as a result of a California Arts
Council grant or contract. The California Arts Council may request
documentation or copies of artwork for purposes of the California Arts Council
record.
1.
Amendment filed 12-31-85; effective thirtieth day thereafter (Register 86, No.
1).
2. Repealer and new section filed 3-4-91; operative 4-3-91
(Register 91, No. 14).
Note: Authority cited: Section
8753,
Government Code. Reference: Section
8753,
Government Code.
