California Code of Regulations
Title 2 - Administration
Division 1 - Administrative Personnel
Chapter 3 - Department of Human Resources
Subchapter 1 - General Civil Service Rules
Article 7 - Moving and Relocation Expenses
Section 599.719 - Reimbursement for Moving Household Effects

Universal Citation: 2 CA Code of Regs 599.719

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

Reimbursement shall be allowed for the cost of moving an employee's effects either via commercial household goods carrier or by the employee. No reimbursement will be allowed for the hiring of casual labor.

(a) Either reimbursement for actual and necessary expenses incurred under this article for the packing, insurance, transportation, storage-in-transit (not including warehouse handling charges except when required by interstate tariffs), unpacking, and installation at the new location of an employee's household effects shall be allowed subject to the following limits:

(1) Weight of household effects for which expenses may be reimbursed shall not exceed 5,000 kilograms (11,000 pounds).

(2) Duration of storage-in-transit for which charges may be reimbursed shall not exceed 60 calendar days.

(3) Rates at which reimbursement is allowed shall not exceed the minimum rates, at the minimum declared valuation, established by the California Public Utilities Commission for household goods carriers, unless a higher rate is approved by the Department of General Services.

(4) Cost of insurance for which reimbursement is allowed shall not exceed the cost of insurance coverage at $1.50 valuation for each pound of household effects shipped by household goods carrier.

(b) Or reimbursement shall be allowed as follows for expenses related to the movement by the employee of his/her household effects in a truck or trailer:

(1) Rental of a truck or trailer from a commercial establishment. When not included in the truck rental rate, the cost of gasoline will be reimbursed. If the total costs exceed $300, the claim must be accompanied by at least three written commercial rate quotes. Reimbursement will be made at the rates (including gasoline) that result in the lowest cost.

(2) Distance at the rates provided in section 599.630(b) or 599.631(b) of these regulations for noncommercial privately-owned motor vehicles used in transporting the employee's household effects.

(c) Reimbursement for more than one trip may be allowed if the employee's agency has determined that the total cost would be less than the cost of movement by a commercial household goods carrier.

(d) The maximum allowances prescribed by this section may be exceeded in cases where the Department has determined in advance that the change of residence will result in an unusual and unavoidable hardship for the officer or employee and has determined the maximum allowances to be received by said officer or employee. Claims for exceptions to the 5,000 kilograms (11,000 pounds) statutory limit will be considered only when it has been determined that every reasonable effort had been made to conform to statute.

1. Editorial correction of subsection (d) (Register 95, No. 40).
2. Change without regulatory effect amending subsections (b)-(b)(2) and (d) and NOTE filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).

Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Section 19841, Government Code.

Disclaimer: These regulations may not be the most recent version. California may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.