Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a)
Some state agencies operate kitchens and eating facilities, generally to
provide meals for prisoners, wards, students, or inmates at institutions or for
personnel working at isolated sites. State employees, their dependents, and
official visitors may utilize the services of these facilities in accordance
with the conditions and restrictions prescribed herein. In cases where
employees of a federal or local government agency rendered services to the
state at the request of the state, they may also utilize the facilities.
Excluded from the provisions of this section are facilities operated in
connection with the State Colleges and the University, and those facilities
managed by blind personnel under the supervision of the Department of
Rehabilitation and located in buildings occupied by other agencies.
(b) With the exceptions listed below, all
state employees, their dependents, federal and local government employees, and
official visitors who receive meals prepared in state-operated kitchens will
pay for each meal in accordance with the established rates. Exceptions are
personnel in the following categories, who will receive meals free of charge:
(1) State employees receiving maintenance as
part of their compensation.
(2)
State employees receiving meals in accordance with sections
599.622 and
599.623 of these
regulations.
(3) Persons receiving
meals as part of an activity in which they are performing a non-compensated,
volunteer service for the state.
(4) Official Guests. An official guest of a
facility is a person not otherwise employed by the state who:
(A) renders a service to the state and is
present at the facility by express invitation of an official of the facility or
its parent agency, or
(B) is
present at the facility by request of another state, the federal government, or
a foreign country, with the approval of the parent agency, or
(C) is a judge or law enforcement officer and
is present at the facility for the purpose of appraising the program, with the
approval of the parent agency.
(5) State employees while away from their
headquarters and not in a subsistence reimbursement status, who may be
furnished meals at any institution, camp or facility maintained by their own
agency.
(6) Employees receiving
meals while participating in an approved supplemental education program which
must be conducted during meal time.
(c) The rates to be charged for meals at any
location shall be established by the agency that prepares the meals. Rates will
be determined in accordance with the following regulations:
(1) Rates will be sufficient to cover the
pro-rata cost per meal for food and beverages plus the labor involved in
preparing and serving the meal. Where a certain amount of labor is already
required to furnish meals to students, prisoners, wards, etc., only the cost of
any additional labor required will be considered. At work camp facilities the
cost of labor need not be considered. In addition to the charges for meals,
each agency will collect sales taxes on meals as applicable.
(2) Within an agency, a single rate may be
established for several locations, where the combined cost per meal of food and
labor is substantially the same at each location.
(3) No distinction will be made in rates for
breakfast, lunch, and dinner.
(4)
No distinction will be made in rates for different age groups.
(5) At work camp facilities where subsistence
is furnished, reimbursement to the state for meal charges may be made by
payroll deductions.
(6) Rates will
be reviewed at least once every two years and revised if necessary to
compensate for changes in applicable costs.
(d) Each agency shall maintain records
showing:
(1) The value of all supplies issued
to officers and employees of the agency for their maintenance.
(2) The numbers of meals served to officers
and employees, their dependents, official guests, and all other
persons.
(3) The amounts collected
in payment for food and lodging.
(e) All sums collected by an agency for meals
and lodging shall be remitted to the State Treasurer for credit to the current
support appropriation.
1. Change
without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
to section 100, title 1, California Code of Regulations (Register 2014, No.
42).
Note: Authority cited: Sections
18502 and
19815.4(d),
Government Code. Reference: Section
19822,
Government Code.
