California Code of Regulations
Title 2 - Administration
Division 1 - Administrative Personnel
Chapter 3 - Department of Human Resources
Subchapter 1 - General Civil Service Rules
Article 2 - Traveling Expenses
Section 599.634 - Expenses of Applicants Who Are Called for Interview

Universal Citation: 2 CA Code of Regs 599.634

Current through Register 2024 Notice Reg. No. 38, September 20, 2024

Reimbursement may be allowed for expenses of professional and technically trained applicants for state employment who are called for employment interviews.

(a) Written approval of the Department must be obtained before the applicant is called for the interview.

(b) The applicant must have been called for the interview regarding a position in a classification for which it has been certified that such expenditure is necessary in order to recruit qualified persons needed by the state. Certification must be made by the appointing power and the Department.

(c) Reimbursement of actual transportation expenses will be allowed in an amount not to exceed ground transportation to and from the nearest airport and one round trip air coach fare, plus applicable tax, between the place from which the applicant was called and the place where the interview is held. However, if an applicant is called from outside the boundaries of the United States, reimbursement shall apply only to that portion of the fare for travel within the United States.

(d) The Department may authorize the reimbursement of all or part of lodging and meal expenses in the place where the interview is held, when the appointing power has demonstrated the following:

(1) reasonable efforts were made to coordinate applicant's transportation and interview schedule; and,

(2) available transportation options were explored with regard to timeliness and convenience; and,

(3) resulting interview and transportation arrangements reasonably required the applicant to incur the cost for which reimbursement is being claimed.

Reimbursement for these expenses shall be limited to the time period that is directly related to the candidate's scheduled interview. Reimbursement shall not be authorized for time spent at the interview location resulting from the candidate's decision to remain for personal reasons.

Meals and lodging expenses will be reimbursed at a rate not to exceed those noted in section 599.619 of these regulations.

1. New section filed 2-9-84 (corrected copy refiled 2-27-84); effective thirtieth day thereafter (Register 84, No. 8).
2. Editorial correction of HISTORY NOTES printed in error in Register 84, Nos. 8 and 12 (Register 84, No. 15).
3. Amendment filed 2-20-86; effective thirtieth day thereafter (Register 86, No. 8).
4. Editorial correction of paragraph following subsection (d)(3) (Register 95, No. 37).
5. Change without regulatory effect amending section and NOTE filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).

Note: Authority cited: Sections 18502, 19815.4(d) and 19820, Government Code. Reference: Sections 11030 and 19842, Government Code.

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