Current through Register 2024 Notice Reg. No. 38, September 20, 2024
(a) State-owned or leased automobiles and
passenger vans may be used to provide commute transportation to state employees
if such use does not interfere with the prescribed use of the
vehicles.
(b) Commute operation of
the vehicles used in the program shall be fully reimbursed.
(1) Each agency shall determine the cost of
operation of its commute vehicles.
(2) Participating employees shall be charged
a monthly fee that will reimburse the agency for the cost of operating the
vehicle in the commute program.
(A) Fees may
be collected in advance by payroll deduction in accordance with Payroll
Procedures Manual section 1156(e).
(B) Agencies may adopt fee collection methods
that best meet their needs.
(3) Each agency shall maintain records to
demonstrate that the commute program is self-supporting.
(c) Employees may be authorized to
participate in the commute program when the following criteria are met:
(1) Participants shall be selected from
volunteers who will most effectively contribute to the goals of the program:
conservation of fuel, improvement of air quality and more effective use of
existing streets, highways and parking facilities.
(2) Drivers shall be assigned by the agency.
(A) All drivers must possess a valid
non-probationary California license appropriate for the size of the vehicle
that they will operate.
(B) All
drivers shall have a history of safe driving verified by an analysis of their
driving records by the Department of Motor Vehicles.
1. Employees with a negligent operator point
count or two-point conviction in the past 12 months as defined in the Vehicle
Code section
12810 shall
not be allowed to drive in this program.
(C) All drivers will have participated in the
Department of General Services, Insurance Office, defensive driver training
program within a period of three years previous to operating vehicles in this
program.
(D) No one other than the
assigned or back-up drivers shall operate the commute vehicles except in an
emergency.
(3) Agencies
may institute whatever additional controls they deem necessary that do not
conflict with these regulations.
(d) The agency shall be responsible for all
maintenance, including gasoline.
(1)
Emergency repairs and purchases paid for by the driver or passengers may be
allowed if substantiated by voucher or receipt.
(e) The vehicle shall be parked overnight and
on weekends at the home of the driver.
(1)
Accurate mileage shall be determined for the most direct route that reasonably
accommodates all passengers.
(2)
The mileage of each commute trip shall be recorded in the vehicle's
log.
(3) All definitions and
provisions of article 15 of these regulations shall apply.
(f) Insurance coverage of the state-owned or
leased vehicles used in the commute program will be provided by the state in
accordance with Government Code section
11007.4.
(1) Individual coverage to drivers and
passengers will be provided by an extension of workers' compensation that
includes payment of medical treatment for employees; no special automobile
medical payments insurance will be provided by the state.
(2) Accidents and claims involving pool
vehicles will be reported and administered in accordance with established
procedures.
(g) An annual
accounting will be made to the Department by each state agency participating in
this program on a fiscal year basis.
(1)
Complete information including the number of vehicles, number of participating
employees, cost of operation, total fees received, accidents, savings in
parking charges and any other data requested by the Department or deemed
pertinent by the agency shall be submitted.
(2) All reports shall be submitted by
September 1 of each year to the Department.
1. Change
without regulatory effect amending section and NOTE filed 10-13-2014 pursuant
to section 100, title 1, California Code of Regulations (Register 2014, No.
42).
Note: Authority cited: Sections
18502,
19815.4(d)
and
19993.2,
Government Code. Reference: Sections
19993.1,
19993.2,
19993.3,
19993.4,
19993.5
and
19993.6,
Government Code.
